1. to approve intra-budget transfers, as attached:
TRANSFERS
2. to approve that pursuant to 6A:23A-16.10(c)3, the School Business Administrator / Board Secretary certifies that the total encumbrances and expenditures for each line item does not exceed the line item appropriation in accordance with 6A:23A-16.10(a)
3. to approve that pursuant to 6A:23A-16.10(c)4, the Board of Education, after review of the School Business Administrator / Board Secretary's and Treasurer of School Monies Reports as of May 31, 2012, and upon consultation with appropriate School District Officials, certifies that no fund has been over-expended in violation of 6A:23A-16.10(b), and that sufficient funds are available to the District Board of Education's financial operations for the remainder of the school year.
4. to accept the Board Secretary's and Treasurer of School Monies Reports as of May 31, 2012, as attached:
BOARD SECRETARY'S REPORT
TREASURER'S REPORT
5. to approve the payment of vouchers, as follows:
BATCH 52 MANUAL CHECKS
BATCH 53 WIRE PAYMENTS
BATCH 54 REGULAR CHECKS
BATCH 55 COMMERCE
PAYROLL
6. to approve the Inter-Local Shared Services Agreement for Transportation Services with Point Pleasant Board of Education for the 2012-2013 School Year, as attached:
INTER-LOCAL SHARED SERVICES
7. to approve the Use of School District Facilities Reports, as follows:
NON CHARGEABLE USE OF FACILITIES
CHARGEABLE USE OF FACILITIES
8. to accept a check in the amount of $32.20 from the Great American opportunities Foundation to Emma Havens Young Elementary School
9. to accept a Marcy cushioned incline weight bench, valued at $100 to the Athletic Department from Mr. & Mrs. Joseph Silvestri
10. to accept the donation of 2 pallets of patio block (approximately 278 pieces) from Lowes at a value of $350 to the Facilities Department
11. to accept $250 from the Teachers' Insurance Plan of NJ through the "S.T.E.P. (Students Transitioning to Employment Program) to Brick Township and Brick Memorial High School
12. to approve contracts for Out-of-District student placements, as attached:
REGIONAL DAY SCHOOL
THE ARC
LIFE WORKS
DAVID GREGORY SCHOOL
13. to ratify contracts for Out-of-District student placements, at attached:
CHILDREN'S CENTER OF MONMOUTH COUNTY
COASTAL LEARNING CENTER
14. to approve a Revised Schedule B to the agreement with the BTMUA for Shared Services with regard to Fiber Optic Cable, as attached:
SCHEDULE B TO BTMUA AGREEMENT
15. to ratify a Transportation Jointure with Middletown Township in the amount of $1,072.80, as attached:
JOINTURE MIDDLETOWN
16. to approve a Transportation Contract for 7/2/2012-8/13/12 in the amount of $7,890.00 as attached:
HILLMANS BUS SERVICE
17. to approve an Agreement with the U.S. Department of Education Office of Civil Rights, as attached:
OCR AGREEMENT BTHS PARKING LOTS
18. to approve a Resolution for the transfer of Current Year Surplus to Capital Reserve, as follows:
RESOLUTION
TRANSFER OF CURRENT YEAR SURPLUS TO CAPITAL RESERVE
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WHEREAS, N.J.S.A.18A:21-2 and N.J.S.A.18A:7G-13 permit a board of education to establish and/or deposit into certain reserve accounts at year end, and,
WHEREAS, the aforementioned statutes authorize procedures, under the authority of the Commissioner of Education, which permit a board of education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by board resolution, and
WHEREAS, the Brick Township Board of Education wishes to deposit anticipated current year surplus into a Capital Reserve account at year end, and
WHEREAS, the Brick Township Board of Education has determined that $1.5 million is available for such purpose of transfer,
NOW THEREFORE BE IT RESOLVED by the Board of Education that it hereby authorizes the District's School Business Administrator to make these transfers consistent with all applicable laws and regulations as follows:
That within the $1.5 million is:
1. |
$225,000 from the previous transfer from Capital Reserve for the Transportation Building, which will be pulled out in July
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2. |
$124,442 for the Brick Township High School Stadium Bleachers again to be pulled out in July, and
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3. |
$116,450 for the Brick Memorial High School Track, again to be transferred back in July.
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19. to approve the use of seventeen (17) buses and drivers on July 5th, July 19th and August 30th for the SummerFest concerts. The Township of Brick will reimburse for all expenses. The buses and bus drivers will be needed from 5:00 PM until approximately 11:00 PM.
20. to declare the following items surplus equipment, no longer required for school purposes, and authorize the Business Administrator/Board Secretary to discard these items in accordance with N.J.S.A.18A:18A-45, as follows: (Items to be sold on govdeals.com or a similar type of online service), as attached:
SURPLUS
21. to approve and adopt, on Second Reading, Policy #5143, Accident Insurance, as attached:
5143 ACCIDENT INSURANCE
22. to accept the donation of $59,365.31 for the structure, surface and installation of a new playground for the Primary Learning Center from the Brick Community Primary Learning Center's Home and School Council, and to accept the donation from Mr. Anthony Zarrilli of the demolition and removal of the existing structure and wood ties, including moving the wood fiber on the existing playground to the B.E.S.T. Playground
23. to approve contracts, AIA Documents, with DRG, Design Resources Group Architects, for projects, as attached:
06 21 12 MIDSTREAMS VESTIBULE (Revised)
06 21 12 EMMA HAVENS YOUNG VESTIBULE (Revised)
06 21 12 BRICK MEMORIAL HIGH SCHOOL TRACK
06 21 12 PRIMARY LEARNING CENTER FIRE ALARM
24. to approve, on First Reading, Policy 3542.1, Local Wellness/Nutrition, as attached:
3542.1 LOCAL WELLNESS NUTRITION
25. to approve, on First Reading, Policy 1330, Community Use of School Facilities, as attached:
1330 COMMUNITY USE OF SCHOOL FACILITIES
26. to approve, on First Reading, Policy 9121, Election and Duties of President, as attached:
9121 ELECTION AND DUTIES OF PRESIDENT
27. to approve a Resolution for Professional Services, as follows:
RESOLUTION
COMMERCE BANK - ACCOUNTS PAYABLE SOLUTIONS
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WHEREAS, there exists a need for Accounts Payable Solutions,
WHEREAS, the Local Public Contracts Law (N.J.S.A.18a:18A-5 et seq.) requires that the Resolution authorizing the award of contracts for Professional Services without competitive bids must be publicly advertised and the contract itself must be available for public inspection;
NOW THEREFORE BE IT RESOLVED by the Brick Township Board of Education, as follows:
1. That Commerce Bank, N.A., 1000 Walnut Street, Kansas City, Missouri 64106, is hereby appointed by the Brick Township Board of Education to said position.
2. This appointment is made without competitive bidding as a Professional Service under the provisions of the Legal Public Contract Law because the services to be performed by a recognized professional licensed and regulated by law and meets the requirements of N.J.S.A.18A:18A-5.
3. This appointment is made in a Fair and Open process in accordance with N.J.S.A.19A:44A-20.26.
4. The fee for services shall be as per the proposal, as attached:
COMMERCE BANK
5. The duration of the appointment shall be from July 1, 2012 through June 30, 2013.
6. A copy of the Resolution shall be published in the Asbury Park Press as required by law within ten (10) days after its passage.
7. A certified copy of this Resolution, together with a copy of the proposal shall remain on file and be available for inspection.
28. to accept checks in the amount of $250 each for each for the following schools: Drum Point Elementary School, Emma Havens Young Elementary School, Herbertsville Elementary School, Lanes Mill Elementary School, Midstreams Elementary School, Osbornville Elementary School and Veterans Memorial Elementary School from Braces @ Brick
29. to approve a Resolution for a Provider of Financial Services, as follows:
RESOLUTION
FINANCIAL ADVISORS- PHOENIX ADVISORS, LLC
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WHEREAS, the above entity has been formed pursuant to applicable New Jersey Statutes,
WHEREAS, there exists a need for a Provider of Financial Advisory Services
WHEREAS, funds are available for this purpose; and
WHEREAS, this appointment is awarded as an Extraordinary Unspecifiable Service in accordance with the provisions of N.J.S.A.18A:18A-5 as the services to be performed are specialized and qualitative in nature and require significant training and expertise in the field, and
NOW THEREFORE BE IT RESOLVED by the Brick Township Board of Education, the Township of Brick, as follows:
1. That Phoenix Advisors, LLC, 4 West Park Street, Bordentown, New Jersey 08505, is hereby appointed by the Brick Township Board of Education to said position.
2. The fee for services shall be as per the proposal, as attached:
PHOENIX ADVISORS
3. A copy of the Resolution shall be published in the Asbury Park Press as required by law within ten (10) days after its passage.
4. A certified copy of this Resolution, together with a copy of the proposal shall remain on file and be available for inspection.
5. The duration of the appointment shall be from July 1, 2012 through June 30, 2013
6. A copy of the Resolution shall be published in the Asbury Park Press as required by law within ten (10) days after its passage.
7. A certified copy of this Resolution, together with a copy of the proposal shall remain on file and be available for inspection.
30. to approve a Resolution for Professional Services, as follows:
RESOLUTION
T & M ASSOCIATES -CIVIL ENGINEERING SERVICES
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WHEREAS, there exists a need for Civil Engineering Services,
WHEREAS, the Local Public Contracts Law (N.J.S.A.18a:18A-5 et seq.) requires that the Resolution authorizing the award of contracts for Professional Services without competitive bids must be publicly advertised and the contract itself must be available for public inspection;
NOW THEREFORE BE IT RESOLVED by the Brick Township Board of Education, as follows:
1. That T & M Associates, 9 Grand Avenue, Building 1, Toms River, NJ 08753, is hereby appointed by the Brick Township Board of Education to said position.
2. This appointment is made without competitive bidding as a Professional Service under the provisions of the Legal Public Contract Law because the services to be performed by a recognized professional licensed and regulated by law and meets the requirements of N.J.S.A.18A:18A-5.
3. This appointment is made in a Fair and Open process in accordance with N.J.S.A.19A:44A-20.26.
4. The fee for services shall be as per the proposal, as attached:
TM ASSOCIATES
5. A copy of the Resolution shall be published in the Asbury Park Press as required by law within ten (10) days after its passage.
6. A certified copy of this Resolution, together with a copy of the proposal shall remain on file and be available for inspection.
31. to authorize the submission of the NCLB amendment application for Fiscal Year 2012, and accept grant modifications for these funds upon the subsequent approval of the FY 2012 NCLB amendment application, as attached:
NCLB AMEND CARRYOVER
32. to approve a Fair and Open Resolution for a Provider of Legal Services, as follows:
RESOLUTION - PROVIDER OF LEGAL SERVICES
WHEREAS, there exists a need for Legal Services, and
WHEREAS, N.J.S.A.18A:18A-5 et seq. requires any contract in which the amount exceeds the bid threshold be awarded by the Board of Education by resolution at a public meeting; and
WHEREAS, N.J.S.A.18A:18A-5 also states that Professional Services may be negotiated and awarded without public advertising for bids and bidding therefore; and
WHEREAS, 18A:18A-5.a(1) states that the Board of Education shall in each instance state supporting reasons for its action in the resolution awarding each contract and shall forthwith cause to be printed once, in an official newspaper, a brief notice stating the nature, duration, service and amount of the contract, and that the resolution and contract are on file and available for public inspection in the Office of the Board of Education; and
WHEREAS, 6A:23A-5.2(a)4 states Professional Services contracts are to be issued in a deliberative and efficient manner such as through a Request for Proposal based on cost and other specified factors that ensures the District receives the highest quality services at a fair and competitive price,
NOW, THEREFORE, BE IT RESOLVED, by the Brick Township Board of Education, as follows:
1. That Berry, Sahradnik, Kotzas, & Benson, P.C., 212 Hooper Avenue, PO Box 757, Toms River, NJ 08754 be and is hereby appointed by the Brick Township Board of Education to said position.
2. This appointment is made in accordance with the Request for Proposal dated May 9, 2011 as a Professional Service under the provisions of the Local Public Contract Law because the services are to be performed by a recognized professional, licensed and regulated by law and meets the requirements of N.J.S.A.18A:18A-5.
3. This appointment is made in a Fair and Open process in accordance with N.J.S.A.19A:44A-20.26.
4. The fee for services shall be as per the negotiated proposal, as attached:
BERRY, SAHRADNIK, KOTZAS & BENSON
5. The duration of the appointment shall become effective immediately, June 23, 2012 through June 22, 2013.
6. A copy of the Resolution shall be published in the Asbury Park Press as required by law within ten (10) days after its passage.
7. A certified copy of this Resolution, together with a copy of the proposal, shall remain on file and be available for inspection.
33. to approve a Resolution for an Asbestos Removal and Disposal Project for Abatement of Science Rooms at Brick Township High School, as follows:
RESOLUTION -
ASBESTOS REMOVAL AND DISPOSAL PROJECT
ABATEMENT OF SCIENCE ROOMS
BRICK TOWNSHIP HIGH SCHOOL
WHEREAS, the bids were received and opened publicly and read aloud on June 20, 2012 and
WHEREAS, the results were reviewed and approved by the Business Administrator, Architect and Board Attorney,
BE IT RESOLVED that the Board of Education award the bid for the Asbestos Removal and Disposal Project for Abatement of Science Rooms at Brick Township High School as follows:
VENDOR: |
Lilich Corporation |
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606 McBride Avenue |
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Woodland Park, NJ 07424 |
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0530-020-10-1040 |
Brick Township High School |
$97,500 |
34. to approve a Resolution for the Science Room Renovations at Brick Township High School, as follows:
RESOLUTION -
SCIENCE ROOM RENOVATIONS
BRICK TOWNSHIP HIGH SCHOOL
WHEREAS, the bids were received and opened publicly and read aloud on June 20, 2012 and
WHEREAS, the results were reviewed and approved by the Business Administrator, Architect and Board Attorney,
BE IT RESOLVED that the Board of Education award the bid for the Science Room Renovations at Brick Township High School as follows:
VENDOR: |
Wallace Brothers |
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413 Railroad Square Plaza |
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Point Pleasant Beach, NJ 08742 |
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0530-020-10-1040 |
Brick Township High School |
$1,936,000 |
35. to approve a Resolution for Gym Floors/Door Replacement at
Brick Memorial High School, as follows:
RESOLUTION
GYM FLOORS/DOOR REPLACEMENT
BRICK MEMORIAL HIGH SCHOOL
WHEREAS, the bids were received and opened publicly and read aloud on June 20, 2012 and
WHEREAS, the results were reviewed and approved by the Business Administrator, Architect and Board Attorney,
BE IT RESOLVED that the Board of Education award the bid for Gym Floors and Door Replacement at Brick Memorial High School as follows:
VENDOR: |
North Eastern
Hardwood Floors |
Base Bid |
Alternate
Bid/
Ceramic
Tile Repl. |
Alternate
Mfg. Bid |
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447 Commerce Lane |
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West Berlin, NJ 08091 |
$511,808 |
$82,408 |
$6,500 |
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0530-025-12-1000 |
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Brick Memorial High School |
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