PLEASE NOTE THAT AGENDAS ARE SUBJECT TO CHANGE UNTIL THE TIME OF THE BOARD MEETING

 

OPEN MEETING

Call to Order, Salute to the Flag and Moment of Silence

ROLL CALL

 

OPEN PUBLIC MEETINGS ACT NOTICE

The New Jersey Open Public Meetings Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this Act, the Brick Township Board of Education has caused notice of this meeting to be posted on the Administration Office Bulletin Board, the official District website and Channel BTV-20, and sent to the Asbury Park Press, the Brick Times, the Star Ledger and Municipal Clerk's Office.

 

PRESENTATIONS


 

APPROVAL OF MINUTES


1.  Regular Public Meeting July 19, 2012

2.  Executive Session July 19, 2012

COMMITTEE REPORTS

1.  Curriculum & Instruction Committee

2.  Operations Committee

3.  Facilities Committee

4.  Human Resources Committee

CURRICULUM & INSTRUCTION

1.  to approve the Professional Development Plan

2.  to accept reports of Field Trips, as attached:
  ELEMENTARY
  SECONDARY

3.  to approve placement of college students for Student Teaching, Field Experiences, Classroom Observations, Internships or Externships, as attached:
  STUDENT TEACHING

4. to approve the submission of a grant application to Captain Planet Foundation in the amount of $500 to be used for science instruction and promoting environmentally friendly behaviors for the Midstreams Elementary School.

BOARD COMMENT: CURRICULUM & INSTRUCTION

PUBLIC COMMENT: CURRICULUM & INSTRUCTION

 

OPERATIONS



1.  to approve intra-budget transfers, as attached:
 TRANSFERS JULY 
 TRANSFERS 2011 2012

2.  to approve that pursuant to 6A:23A-16.10(c)3, the School Business Administrator / Board Secretary certifies that the total encumbrances and expenditures for each line item does not exceed the line item appropriation in accordance with 6A:23A-16.10(a)

 

3.  to approve that pursuant to 6A:23A-16.10(c)4, the Board of Education, after review of the School Business Administrator / Board Secretary's and Treasurer of School Monies Reports  as of July 31, 2012, and upon consultation with appropriate School District Officials, certifies that no fund has been over-expended in violation of 6A:23A-16.10(b), and that sufficient funds are available to the District Board of Education's financial operations for the remainder of the school year.


4.  to accept the revised Board Secretary's and Treasurer of School Monies Report as of June 30, 2012, as attached:





5.  to accept the Board Secretary's and Treasurer of School Monies Reports as of July 31, 2012, as attached:
 



6. to ratify Change Orders No. 1 and 2  for the Brick Memorial Track Project with Fiore Paving, as attached:
  CHANGE ORDER 1

  CHANGE ORDER 2


7. to approve the payment of vouchers, as attached:
BILLS LIST 1  UPDATED ON 8/13/12
BILLS LIST 2 DUPLICATE, DELETED 8/13/12
 BILLS LIST 3
 BILLS LIST 4
PAYROLL


8. to approve Change Orders Numbers Nos. 3 and 4 for the Brick Memorial High School Track Project with Fiore Paving, as attached:
  CHANGE ORDER 3
  CHANGE ORDER 4

 

9.  to approve the Use of School District Facilities Reports, as follows:
  CHARGEABLE USE OF FACILITIES
 
NON CHARGEABLE USE OF FACILITIES


10.  to approve an extension of time, at no cost to the Board of Education for Change Order Number 1 for the Brick Township High School Science Room renovations with Wallace Brothers, as attached:
CHANGE ORDER 1



11.  to ratify Change Order Number 2 for the BTHS Science Abatement project with Lilach Corporation, as attached:
  CHANGE ORDER 2



12.  to approve Change Orders Number 2 and 3 for the BTHS Bleachers with Landsite Construction Company, as attached:
  CHANGE ORDER 2
 
CHANGE ORDER 3


13.   to approve a contract, AIA Document, with DRG, Design Resources Group Architects, for the Emma Havens Young Re-Roofing Project, as attached:
  DRG CONTRACT EHYS


14.  to approve Change Order No. 2 for the Brick Township High School Science Renovations with Wallace Brothers, as attached:
   CHANGE ORDER 2


15.  to ratify contracts for Out-of-District student placements, as follows:
  ALPHA
 
BARNEGAT
  DC REGIONAL
  HARBOR
  KATZENBACH
  LEHMANN
  SCHROTH
  ALPHA 1
  ALPHA
CPC BEHAVIORAL


16.  to approve contracts for Out-of-District student placements, as follows:
 
COLLIER
  COMMISSION FOR THE BLIND


17.  to accept a donation of 12 IPads (valued at approximately $6,000) from Mr. & Mrs. Kenneth Hullings to the Educational Enrichment Center


18.  to approve a contract with Tri-State Tours for Brick Memorial High School students, as attached:
 
TRI STATE TOURS


19.  to approve the application for a Sub Division project regarding a minor Sub Division for Laurelton School, as attached:  UPDATED 8/13/12
LAURELTON 


20.  to approve a Shared Services Agreement with Lavallette Borough School District as attached:   UPDATED 8/13/12
LAVALLETTE 



21. to approve a Non-Fair and Open Resolution for a Provider of Auditing Services, as follows:

 

RESOLUTION 
AUDITING SERVICES
WILLIAM E. ANTONIDES & CO.
 


WHEREAS, there exists a need for Auditing Services, and

WHEREAS, N.J.S.A.18A:18A-5 et seq. requires any contract in which the amount exceeds the bid threshold be awarded by the Board of Education by Resolution at a public meeting; and

WHEREAS, N.J.S.A.18A:18A-5 also states that Professional Services may be negotiated and awarded without public advertising for bids and bidding therefore; and

WHEREAS, 18A:18A-5.A(1) states that the Board of Education shall in each instance state supporting reasons for its action in the Resolution awarding each contract and shall forthwith cause to be printed once, in an official newspaper, a brief notice stating the nature, duration, service and amount of the contract, and that the Resolution and contract are on file and available for public inspection in the Office of the Board of Education; and

WHEREAS, 6A:23A-5.2(A)4 states Professional Services contracts are to be issued in a deliberative and efficient manner such as through a Request for Proposal based on cost and other specified factors that ensures the District receives the highest quality services at a fair and competitive price,

NOW, THEREFORE, BE IT RESOLVED, by the Brick Township Board of Education, as follows:

a.  That William E. Antonides, Company, 506 Hooper Avenue, Suite B, Toms River, NJ 08753, be and is hereby appointed by the Brick Township Board of Education to said position.

b.  This appointment is made without competitive bidding as a Professional Services under the provisions of the local Public Contract Law because the services are to be performed by a recognized professional licensed and regulated by law and as a Non-Fair and Open contract in accordance with N.J.S.A.19A:44A-20.26.

c.  The fee for services shall be as per the negotiated proposal, as follows:

           Audit                     
 $ 27,500
           CAFR                      
 $  2,500
 

d.  The duration of the appointment shall be August 17, 2012 until  completion and submission of the Audit.

e.  A copy of the  Resolution shall be published in the Asbury Park Press as required by law within (10) ten days after its passage.


f.  A certified copy of this Resolution, together with a copy of the proposal, shall remain on file and be available for inspection.



22.   to declare the following items surplus equipment, no longer required for school purposes, and authorize the Business Administrator/Board Secretary to discard these items in accordance with N.J.S.A.18A:18A-45, as follows: (Items to be sold on govdeals.com or a similar type of online service) as attached:
  SURPLUS


23.  to approve a Resolution to withdraw funds from Capital Reserve for the BMHS Long Jump and Pole Vault, as follows: UPDATED 8/13/12

 RESOLUTION
TRANSFERRING FUNDS FROM CAPITAL RESERVE
FOR THE BRICK MEMORIAL HIGH SCHOOL LONG JUMP AND POLE VAULT PROJECT

WHEREAS,   the Brick Township Board of Education has established a Capital Reserve Fund in accordance with 18A:21-2 and

WHEREAS,   in accordance with 18A:21-4 and 6A:23A-14.1(h2) the Board of Education may transfer funds to facilities projects as determined in accordance with N.J.A.C.6A:26-3, and

WHEREAS, the Long Jump and Pole Vault project at Brick Memorial High School are in immediate repair, and

WHEREAS, $155,000 is needed for the Brick Memorial Long Jump and Pole Vault Project, 

BE IT RESOLVED that the Board of Education approves the advancement of this project and authorizes the transfer of funds as listed above from its Capital Reserve to fund this Project.

BE IT FURTHER RESOLVED, that the Board of Education authorizes DRG, Design Resources Group, Architect of Record, to work on behalf of the District with the New Jersey Department of Education to prepare all plans, specifications, drawing and bid-related documents for this project

 

24.  to accept the 2012-2013 No Child Left Behind Act Consolidated Formula Subgrant and approve the submission of this Subgrant in the following amounts:

 

  

Title I Part A                                       

                      $ 1,031,713.00                                

 Title II Part A

                      $    280,203.00

 Title III

                      $      42,048.00

 

25. to approve funding for Non-Public Schools for the 2012-2013 School Year, as follows:

   Textbooks    Nursing   Technology
 Ocean Early Childhood Center  $      634.00  $              0  $     234.00
 Saint Dominic School  $ 28,843.00  $ 37,257.00  $  9,906.00
 Saint Paul's Christian School  $   4,703.00  $   6,527.00  $  1,736.00

 

26. to approve a Resolution regarding Cafeteria Products, as follows:

 RESOLUTION
CAFETERIA PRODUCTS


WHEREAS, the Brick Township board of Education awarded bids for Cafeteria products on June 22, 2012, and,

WHEREAS, 18A:18A-42 permits a Board of Education to renew an existing contract provided the existing contract remains substantially unchanged and any increases in the contract cost over the three year period shall be no greater than a total of 20% over the initial cost; and


NOW, THEREFORE BE IT RESOLVED that the Brick Township Board of Education renew the following items for the 2012-2013 school year, as follows:

 VENDOR  ITEM  COST
  Jack & Jill Ice Cream Co.
  101 Commerce Drive
  Moorestown, NJ 08057
 Ice Cream Products
 Same as last year
$30,818.00
     
 Cream-O-Land Dairies, LLC
 529 Cedar Lane
 Florence, NJ 08518
Milk Products
Same as last year
$201,423.06
     
 Pechter's of Southern New Jersey
 2 Surrey Lane
 Cinnaminson, NJ 08077
Bread Products
Same as last year
$151,971.50



27. to approve the Resolution for a Revised Section 125 Plan in order to incorporate a Flexible Spending Account, in accordance with Chapter 78, as attached: 
UPDATED 8/13/12

RESOLUTION
SECTION 125 PLAN/
FLEXIBLE SPENDING ACCOUNT

WHEREAS, The undersigned Administrator of the Brick Township Board of Education (the employer) hereby certifies that the following resolutions were duly adopted by the Employer on August 16, 2012, and that such resolutions have not been modified or rescinded as of the date hereof:

RESOLVED, that the form of amended Cafeteria Plan including a Dependent Care Flexible Spending Account and Health Flexible Spending Account effective October 1, 2012, presented to this meeting is hereby approved and adopted and that the duly authorized agents of the Brick Township Board of Education are hereby authorized and directed to execute and deliver to the Administrator of the Plan one or more counterparts of the Plan.

RESOLVED, that the Administrator shall be instructed to take such actions that are deemed necessary and proper in order to implement the Plan, and to set up adequate accounting and administrative procedures to provide benefits under the Plan.

RESOLVED, that the duly authorized agents of the Brick Township Board of Education shall act as soon as possible to notify the employees of the Brick Township Board of Education of the adoption of the Cafeteria Plan by delivering to each employee a copy of the summary description of the Plan in the form of the Summary Plan Description presented to this meeting, which form is hereby approved.

The undersigned further certifies that attached hereto as Exhibits A and B, respectively, are true copies of Brick Township Board of Education Flexible Benefits Plan as amended and restated and the Summary Plan Description approved and adopted in the foregoing resolutions.

________________________________
James W. Edwards, Jr., CPA/Business Administrator

________________________________
Date

SUMMARY PLAN DESCRIPTION
PLAN DOCUMENT


                                                             
28.  to approve the Resolution for the renewal of contracts for Cafeteria products for the 2012-2013, as follows:

RESOLUTION
 CAFETERIA CLEANING PRODUCTS
 

 

WHEREAS, the Brick Township Board of Education awarded the bid for Chemical and Cleaning Products on July 6, 2012, and

WHEREAS, 18A:18A-42 permits a Board of Education to renew an existing contract provided the existing contract remain substantially unchanged and any increases in the contract cost over the three year period shall be no greater than the total of 20% over the initial cost, and

NOW THEREFORE BE IT RESOLVED That the Brick Township Board of Education renew the following,

                 VENDOR

      ITEM                      COST
  Ecolab
  370 Wabasha Street North
  St Paul, MN  55102
 Chemical & Cleaning
     Products
  same as last year $11,059.25
     



29. to approve a Resolution to award the bid for Cafeteria Paper and Cleaning Supplies for the 2012-2013 school year, as follows:

 RESOLUTION
CAFETERIA PAPER AND CLEANING PRODUCTS

 WHEREAS, the bids were received and opened publicly and read aloud on August 2, 2012, and

 WHEREAS, the results were reviewed and approved by the Business Administrator,

 BE IT RESOLVED that the Board of Education award the bid for the Cafeteria Paper and Cleaning Supplies, as follows:

                 VENDOR

     #  ITEMs                     BID AMOUNT
  Penn Jersey Paper
  9355 Blue Grass Road
  Philadelphia, PA 19114
 Chemical & Cleaning
     Products
                  $131,185.21
     


30.  to approve a Resolution to award the bid for Cafeteria Pizza for the 2012-2013 school year, as follows:

 RESOLUTION
CAFETERIA PIZZA PRODUCTS



WHEREAS, the bids were received and opened publicly and read aloud on August 2, 2012, and

WHEREAS, the results were reviewed and approved by the Business Administrator,

BE IT RESOLVED that the Board of Education award the bid for the Cafeteria Pizza, as follows:

            VENDOR

      ITEM                    AMOUNT
  Domino's Pizza
  36 Winding Way
  Mullica Hill, NJ  08062
 Cafeteria Pizza    $158,250


31. to ratify an agreement between the Brick Township Board of Education and the Ocean County PIC, Summer Employment Opportunity Program, as attached:   ADDED MOTION 8/13/12
OCEAN COUNTY PIC AGREEMENT

BOARD COMMENT: OPERATIONS

  

PUBLIC COMMENT: OPERATIONS

 

HUMAN RESOURCES


  1. to approve substitutes, as attached:
    NEW SUBSTITUTES

    RETURNING SUBSTITUTE TEACHERS

    RETURNING SUBSTITUTE TEACHER'S AIDES


  2. to ratify a retirement, as follows:

    NAME

    SCHOOL

    TITLE

    EFFECTIVE

    BRICK EXPERIENCE

    Auriemma, Robert

    BTHS

    Social Studies

    08/01/12

    50 Years



  3. to rescind employment, as follows:

    NAME/ACCOUNT NUMBER

    SCHOOL

    TITLE

    Lack, Mary
    11-000-213-104-25-000

    VMMS

    School Nurse



  4. to ratify the agreement between the Transport Workers Union and the Brick Township Board of Education



  5. to ratify the agreement between the Brick Township Teachers Association and the Brick Township Board of Education



  6. to ratify a leave of absence, as follows:

    NAME

    SCHOOL/TITLE

    TYPE OF LEAVE

    EFFECTIVE

    PAY/BENEFITS

    Pokol, Scott

    BMHS/Custodial Worker

    Military

    08/07/12-
    08/24/12

    W/Pay, W/Benefits



  7. to approve a change in a leave of absence, as follows:

    NAME

    SCHOOL/TITLE

    FROM

    TO

    PAY/BENEFITS

    Pierce, Michele

    BMHS/Math

    FMLA
    09/04/12-
    11/26/12

    FMLA
    09/04/12-
    11/30/12

    W/O Pay, W/Benefits




  8. to approve leaves of absence, as follows:

    NAME

    SCHOOL/TITLE

    TYPE OF LEAVE

    EFFECTIVE

    PAY/BENEFITS

    Cruz, Beatriz

    EHY/Bilingual

    FMLA

    NJFLA

    10/30/12-
    11/26/12
    11/27/12-
    01/22/13

    W/O Pay, W/Benefits
    W/O Pay, W/Benefits

    Friedman, Sara

    HERB/OSB
    Speech

    NJFLA

    01/02/13-
    01/30/13

    W/O Pay, W/Benefits

     Cohen, Gregory
    Trans/School Bus Driver
    Leave of Absence
    09/13/12-
    09/14/12

    W/O Pay, W/Benefits
     Corduan, Carol
    LM/Teachers Aide
    Leave of Absence
    11/12/12-
    11/14/12
    W/O Pay, W/Benefits
     Frankowski, John
    Facilities/Night Inspector
    Leave of Absence
    10/15/12-
    10/18/12
    W/O Pay, W/Benefits
     Garris, Arlene
    VMES/Teachers Aide
    Leave of Absence
    10/30/12-
    11/02/12
    W/O Pay, W/Benefits
     Sneyers, Henry
    Trans/School Bus Driver
    Leave of Absence
    03/21/12-
    03/22/12
    W/O Pay, W/Benefits
     Koziol, Carol
    BTHS/Keyboarding Clk 3
    FMLA
    08/28/12-
    09/07/12
    W/O Pay, W/Benefits
    Raimondo, Suzanne
    EHY/LDTC
    FMLA
    09/04/12-
    11/30/12
    W/O Pay, W/Benefits
     Schoenfeld, Miriam
    EEC/Speech
    FMLA
    09/04/12-
    10/10/12
    W/O Pay, W/Benefits



  9. to approve changes in title, as follows:

    NAME/ACCOUNT NUMBER

    FROM

    TO

    EFFECTIVE

    SALARY

    PRO-RATA

    Blair, Patricia

    Food Service Worker/4 Hr

    Sr Food Service Worker/5.5 Hr

    09/01/12-
    06/30/13

    $14,553

    n/a

    Miller, Gary

    Custodian/PA/EEC

    Custodian/RA/EEC

    08/20/12-
    06/30/13

    No Change in Salary

    n/a





  10. to approve Department Heads, Unit and House Leaders for the 2012-2013 school year, as follows:
    DEPARTMENT HEADS/UNIT AND HOUSE LEADERS


  11. to approve Sysops/Webmasters for the 2012-2013 school year, as follows:
    SYSOPS/WEBMASTERS 12-13


  12. to approve a resignation to Schedule "C", as follows:

    NAME

    SCHOOL

    ACTIVITY

    McCarthy, Annie

    BMHS

    Assistant Soccer Coach/Girls



  13. to approve volunteers to Schedule "C" & "D", as attached:
    VOLUNTEERS



  14. to approve employment to Schedule "C" & "D", as attached:
    ADVISORS


  15. to ratify employment for summer painting work, 5 hrs per day, 4 days per week, as follows:

    NAME/ACCOUNT NUMBER

    TITLE

    EFFECTIVE

    SALARY PER HOUR

    Testa, Fred
    11-000-261-109-64-003

    Lead Painter

    07/02/12-
    08/23/12

    $15.00

    Gray, Randy
    11-000-261-109-64-003

    Painter

    07/02/12-
    08/30/12

    $13.46

    Bermingham, Matthew
    11-000-261-109-64-003

    Painter

    07/02/12-
    08/30/12

    $13.46

    Sasso, Hunter
    11-000-261-109-64-003

    Painter

    07/02/12
    08/30/12

    $13.46




  16. to approve employment for the 2012-2013 school years, as attached:
    EMPLOYMENT


  17. to approve staff transfers, as follows:  UPDATED 8/14/12
    STAFF TRANSFERS


  18. to ratify changes in account numbers, as follows:

    NAME

    FROM

    TO

    EFFECTIVE

    AMOUNT

     

    Blessing, Ryan

    11-000-240-104-03-000

    20-233-200-104-03-002

    07/01/12-
    08/31/12

    $17,395.84

    Brown, Christine

    11-000-240-104-03-000

    20-233-200-104-03-002

    07/01/12-
    08/31/12

    $17,395.84





  19. to approve an appointment for the 2012-2013 school year, as follows:

    NAME/ACCOUNT NUMBER

    SCHOOL/TITLE

    EFFECTIVE

    SALARY

    PRO-RATA

     Blessing, Ryan
    11-000-240-103-31-000

    EHY/Assistant Principal

    08/20/12-
    06/30/13

    $104,937

    $92,256



  20. to approve B.E.S.T and KWRAP staff for the 2012-2013 school year, as attached:
    B.E.S.T. AND KWARP STAFF


  21. to approve employment for leave replacements, as follows:

    NAME/ACCOUNT NUMBER

    SCHOOL/TITLE

    EFFECTIVE

    SALARY

    PRO-RATA

    Salvaggione, Carol
    11-000-218-104-10-000

    BTHS/Guidance Counselor
    09/04/12-
    12/06/12

    Step 1/MA Guide
    $53,211

    $18,091

     Santos, Michelle
    11-120-100-101-34-000

    MIDS/Grade 2

    09/11/12-
    12/13/12

    Step 1/MA Guide
    $53,211

    $18,091

    Santa Maria, Robert
    11-140-100-101-16-000

    BMHS/English

    10/19/12-
    12/06/12

    Step 1/BA Guide
    $51,396

    $8,994

     Nelson, Kelly
    11-130-100-101-20-000

    LRMS/Grade 6 LA/SS

    09/04/12-
    12/07/12

    Step 1/BA Guide
    $51,396

    $17,732

     Gallagher, Rose
    11-130-100-101-25-000
    VMMS/Grade 6 MA/SCI
    09/22/12-
    11/16/12
    Step 1/BA
    Guide
    $51,396
    $10,279


  22. to approve employment to the McKinney-Vento Education of Homeless Children and Youth Grant and the State expansion McKinney-Vento Education of Homeless Children and Youth Grant, as follows:

    NAME/ACCOUNT NUMBER

    TITLE

    EFFECTIVE

    SALARY

    Ferraro, Alan

    Homeless Service Training Instructor

    09/01/12-
    06/30/13

    $93,083

    DesJardins, Diane

    Homeless Training Assistant

    09/01/12-
    06/30/13

    $65,917

    HOMELESS SERVICE TRAINING INSTRUCTOR
    HOMELESS SERVICE TRAINING ASSISTANT

BOARD COMMENT: HUMAN RESOURCES

 

PUBLIC COMMENT: HUMAN RESOURCES

 

SUPERINTENDENT'S REPORT

 

BOARD COMMENT

 

PUBLIC COMMENT

 

CALENDAR

DATE

                             EVENT

 September 3, 2012 Labor Day, Schools Closed
 September 4, 2012 Staff Orientation
 September 5, 2012 Schools Open, PreK - 12
 September 20, 2012 Regular Meeting, BTHS, 7:00 PM
 September 17, 2012 Rosh Hashanah, Schools Closed 
 September 26, 2012 Yom Kippur, Schools Closed

ADJOURNMENT

 
Copyright 2010 by Brick Township Board of Education Terms Of Use Privacy Statement