PLEASE NOTE THAT AGENDAS ARE SUBJECT TO CHANGE UNTIL THE TIME OF THE BOARD MEETING

 

OPEN MEETING

Call to Order, Salute to the Flag and Moment of Silence

ROLL CALL

 

OPEN PUBLIC MEETINGS ACT NOTICE

The New Jersey Open Public Meetings Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this Act, the Brick Township Board of Education has caused notice of this meeting to be posted on the Administration Office Bulletin Board, the official District website, Channel BTV-20, and sent to the Asbury Park Press, the Brick Times, the Star Ledger and Municipal Clerk's Office.

PRESENTATIONS

  1. STUDENT REPRESENTATIVES  - BRICK MEMORIAL AND BRICK TOWNSHIP HIGH SCHOOLS


  2. NATIONAL INVESTWRITE ESSAY COMPETITION WINNER 



  3. 2013-2014 BUDGET PRESENTATION



 

APPROVAL OF MINUTES

  1.  FEBRUARY 21, 2013

COMMITTEE REPORTS

  1. COMMUNICATIONS & PUBLIC ENGAGEMENT COMMITTEE

  2. CURRICULUM & INSTRUCTION COMMITTEE

  3. FACILITIES COMMITTEE

  4. FINANCE COMMITTEE

  5. HUMAN RESOURCES COMMITTEE

SUPERINTENDENT'S REPORT

 

CURRICULUM & INSTRUCTION - The Superintendent recommends that the Board approve the following items

  1.  To approve Field Trips, as attached:
    ELEMENTARY FIELD TRIPS
    SECONDARY FIELD TRIPS


  2. To approve Workshops, as required by the School District Accountability Act, as attached:
    WORKSHOPS


  3. To approve placements of college students for Student Teaching, Field Experiences, Classroom Observations, Internships or Externships, as attached:
    COLLEGE STUDENT PLACEMENTS


  4. To approve submission of a Grant Application to the NJEA-Frederick L. Hipp Foundation Grant for Emma Havens Young Elementary School to create an Ecosystem Analysis Project in the amount of $9,988.97.


  5. To approve submission of a Grant Application to DonorsChoose.org for Lake Riviera Middle School to develop a Middle School Science Classroom into a Stem Classroom in the amount of $7,479.95.


  6. To approve the revision of Policy No. 6146 - High School Graduation Requirements, as attached:   revised 3/21/13
    POLICY NO 6146

 

    BOARD COMMENT: CURRICULUM & INSTRUCTION

     

    PUBLIC COMMENT: CURRICULUM & INSTRUCTION

     

    OPERATIONS - The Superintendent recommends that the Board approve the following items

    1. To approve budget transfers, as attached:
      TRANSFERS


    2. To accept the Board Secretary's and Treasurer of School Monies Reports, as attached:
      TREASURER'S REPORT FEBRUARY 2013
      BOARD SECRETARY'S REPORT FEBRUARY 2013


    3. To approve that pursuant to 6A:23A-16.10(c)3, the School Business Administrator/Board Secretary certifies that the total encumbrances and expenditures for each line item does not exceed the line item appropriation in accordance with 6A:23A-16.10(a) as of February 28, 2013.


    4. To approve that pursuant to 6A:23A-16.10(c)4, the Board of Education, after review of the School Business Administrator/Board Secretary's and Treasurer of School Monies Reports as of February 28, 2013, and upon Consultation with appropriate School District Officials, certifies that no fund has been over-expended in violation of 6A:23A-16.10(b), and that sufficient funds are available to the District Board of Education's financial operations for the remainder of the school year.


    5. To approve the payment of vouchers, as attached:
      REGULAR CHECKS
      MANUAL CHECKS
      WIRE PAYMENTS
      COMMERCE PAYMENTS
      FEBRUARY PAYROLL


    6. To approve the cancellation of outstanding stale dated checks, as listed:
       CHECK # AMOUNT
      21759 $270.00
      21951 $  57.00
      22049 $  49.00
      22375 $  77.00
      22379 $  35.34



    7. To approve the Use of School District Facilities Reports, as attached:
      NON-CHARGEABLE USE OF FACILITIES
      CHARGEABLE USE OF FACILITIES
      REVISED CHARGEABLE USE OF FACILITIES



    8. To identify the attached items surplus equipment, no longer required for school purposes, and authorize the Business Administrator/Board Secretary to discard these items in accordance with N.J.S.A.18A:18A-45, (items to be sold on govdeals.com or a similar type of online service), as attached:
      SURPLUS


    9. To approve Incoming Tuition Students, as attached:
      JACKSON 1
      JACKSON 2


    10. To accept seven (7) IPads for Emma Havens Young Elementary School from the Donorschoose Grant.


    11. To accept a check from Rutgers University (Inclusive Schools Climate Initiative) in the amount of $2,492.03 for Emma Havens Young Elementary School.


    12. To accept a check from Plymouth Rock Assurance (Insuring our Future Grant) in the amount of $8,029.10 for grant awards presented at the February 21, 2013 Board Meeting, as listed:

       

      SCHOOL

      AMOUNT

      HERBERTSVILLE ELEMENTARY

      $1,009.24

      DRUM POINT AND OSBORNVILLE

      $  497.72

      BRICK MEMORIAL HIGH SCHOOL

      $1,000.00

      VETERANS MEMORIAL MIDDLE SCHOOL

      $  995.08

      VETERANS MEMORIAL MIDDLE SCHOOL

      $  453.06

      OSBORNVILLE ELEMENTARY SCHOOL

      $  500.00

      EMMA HAVENS YOUNG ELEMENTARY SCHOOL

      $  984.48

      HERBERTSVILLE ELEMENTARY SCHOOL

      $  489.52

      BRICK MEMORIAL HIGH SCHOOL

      $1,000.00

      EMMA HAVENS YOUNG ELEMENTARY SCHOOL

      $1,100.00


    13. To approve an agreement with Pine Grove Day Camp, for BTHS Class of 2013 Senior Picnic to be held on June 11, 2013, as attached:
      PINE GROVE DAY CAMP


    14. To approve a resolution for a Special Education Audit Service Provider, as follows:

      RESOLUTION
      Special Education Auditing Service Provider

      WHEREAS, there exists a need for a Special Education Audit, and
      WHEREAS, N.J.S.A.18A:18A-3 allows for the award of a contract without public advertising for bids and bidding therefor when the cost or price, in aggregate, does not exceed the bid threshold in a contract year; and

      WHEREAS,  N.J.S.A.18A:18A-37c  states that for all contracts that in the aggregate are less than the bid threshold but 15 percent or more of that amount the purchasing agent shall only award the contract after soliciting at least two competitive quotations; and
      WHEREAS, on February 20, 2013 a request for proposals for a Special Education Audit was posted on the District web site, 
      NOW, THEREFORE, BE IT RESOLVED, BY THE Brick Township Board of Education, as follows:

      1.       That Morgan Associates, be and is hereby appointed by the Brick Township Board of Education.

      2.       This appointment is made in accordance with the Request for Proposal dated March 4, 2013.

      3.       This appointment is made in a Fair and Open process in accordance with N.J.S.A.19A:44A-20.26.

      4.       The total fee shall be $17,499.00 (not to exceed 210 hours).             
         
      5.       A certified copy of this Resolution, together with a copy of the proposal shall remain on file and be available for inspection.

       

    15. To approve additional funding for Chapter 192/193 Home Instruction for non-public school students for reimbursements of actual costs for the 2012-2013 school year, as listed:

      PROGRAM

      ENTITLEMENT

      Home Instruction

      $1,000

        

    16. To ratify an agreement with Exelon Generation Company, LLC, for the purpose of the sale of Solar Renewable Energy Certificates, as attached:
      EXELON GENERATION COMPANY, LLC


    17. To ratify the Memorandum of Understanding between the New Jersey Department of Human Services, New Jersey Department of the Treasury and the Brick Township Public Schools regarding Medicaid Administrative Claiming, as attached:
      MEMORANDUM


    18. to approve a Resolution to adopt a School  District Budget for Fiscal Year 2013-2014 for submission to the Executive County Superintendent of Schools, as listed:
       

                   BRICK TOWNSHIP BOARD OF EDUCATION
              2013-2014  SCHOOL DISTRICT BUDGET RESOLUTION     

      BE IT RESOLVED that the Brick Township Board of Education approve the School District Budget for the Fiscal Year 2013-2014 for submission to the Executive County Superintendent of Schools, as listed:   Revised 3/21/13

       

       

                BUDGET

          LOCAL TAX LEVY

           
      Total General Fund        $140,163,591       $96,046,715
      Total Special Revenue Fund       $   4,119,381               _
      Total Debt Service Fund       $   3,036,161       $  2,478,978
       
       TOTAL       $147,319,133       $98,525,693

       

    19. To approve the 2013-2014 Food Service Budget, as attached:
      FOOD SERVICE BUDGET



    20. To approve the 2013-2014 B.E.S.T. (Brick Extended School Time) Program, as attached:
      BEST BUDGET

       

    21. To approve the revision of Policy No. 1330 - Community Use of School Facilities, as attached:
      POLICY NO. 1330


    22. To approve change orders, as attached:
      WALLACE 14
      WALLACE 15

       

    23. The Brick Township Board of Education certifies that permission has been granted to apply for funds to support learning environments disrupted by Hurricane Sandy for the purposes described in the application, in the amount of,   $469,350.00, as attached:
      PROJECT SERV
       

       

    24. To approve a Resolution for Electrical Engineering Services, as follows:

       RESOLUTION

      ELECTRICAL ENGINEERING SERVICES

      WHEREAS, there exists a need for Electrical Engineering Services, and

      WHEREAS, N.J.S.A.18A:18A-5 et seq. requires any contract in which the amount exceeds the bid threshold be awarded by the Board of Education by resolution at a public meeting; and

      WHEREAS, N.J.S.A.18A:18A-5a(1) states that the Board of Education shall in each instance state supporting reasons for its action in the resolution awarding each contract and shall forthwith cause to be printed once, in an official newspaper, a brief notice stating the nature, duration, service and amount of the contract, and that the resolution and contract are on file and available for public inspection in the Office of the Board of Education, and

      WHEREAS,  6A:23A-5.2(a)4 states Professional Services contracts are to be issued in a deliberative and efficient manner such as through a Request for Proposal based on cost and other specified factors that ensures the District receives the highest quality services at a fair and competitive price,

      NOW THEREFORE BE IT RESOLVED by the Brick Township Board of Education, as follows:

      1.  That Concord Engineering Group, Inc., 520 South Burnt Mill Road, Voorhees, NJ 08043, be and is hereby appointed to said position.

      2.  This appointment is made in accordance with the Request for Proposal dated February 26, 2013 as a Professional Service under the provisions of the Local Public Contract Law because the services are to be performed by a recognized professional, licensed and regulated by law and meets the requirements of N.J.S.A.18A:18A-5.

      3.  This appointment is made in a Fair and Open process in accordance with N.J.S.A.19:44A-20.26.

      4.  The fee for services shall not exceed $31,250, in accordance with the letter of intent submitted with the response to the Request for Proposal dated March 14, 2013.

      5.  The duration of the appointment shall be from April 1, 2013 through March 31, 2014.

      6.  A copy of the Resolution shall be published in the Asbury Park Press as required by law within ten (10) days after its passage.


      7.  A copy of this Resolution, together with a copy of the proposal shall remain on file and be available for inspection.
      CONCORD ENGINEERING GROUP, INC.

       

    25. To approve the authorization for disposal of a portion (0.61 acre) of owned property, Block 1107, Lot 4, as attached:
      DISPOSAL FORMS
       

    26. To approve an agreement with Samuel French for the performance of "Grease" to be held at Brick Memorial High School, as attached:
      GREASE


       

    27. To ratify an Educational Services contract between the Brick Township Board of Education and the State of New Jersey Department of Children and Families, as attached:
      DEPARTMENT OF CHILDREN AND FAMILIES


    28. To approve a Resolution to award the bid for Midstreams Elementary School Door Replacement, as follows:

      RESOLUTION
      MIDSTREAMS ELEMENTARY SCHOOL
      DOOR REPLACEMENT 
                                                           
      WHEREAS,
      Bids were received and opened publicly and read aloud on March 19, 2013,

      BE IT RESOLVED,  that the Board of Education award the bid for Midstreams Elementary School Door Replacement to C & M Door Controls, Inc., 20 Markley Street, Port Reading, NJ 07064 in the amount of $32,400.

       

    29. To approve a Resolution to award the bid for Transportation Building HVAC upgrades as follows:

      RESOLUTION
      TRANSPORTATION BUILDING HVAC UPGRADES

                                                           
      WHEREAS,
      Bids were received and opened publicly and read aloud on March 19, 2013,

      BE IT RESOLVED,  that the Board of Education award the bid for Transportation Building HVAC upgrades, to WHL Enterprises, Inc., 6 Green Street, Metuchen, NJ 08840, in the amount of $170,900.

       

    30. WHEREAS, the Brick Township Board of Education previously authorized the use of the competitive contracting process to procure the services of  an Educational Consultant and a Workers Compensation Reserve Reviewer; and

      WHEREAS, Requests for Proposals (RFP's) for such services were publicly released and posted on the District’s website in accordance with N.J.S.A. 18A: 18A-4.1 et. seq.; and

      WHEREAS, no proposals were received in response to said RFP's;

      NOW THEREFORE, be it resolved by the Brick Township Board of Education that the competitive contracting procurements previously approved by the Board for these services are hereby cancelled.

       

    BOARD COMMENT: OPERATIONS

     

    PUBLIC COMMENT: OPERATIONS

     

    HUMAN RESOURCES - The Superintendent recommends that the Board approve the following items

    1.  To approve substitutes, as attached:
      SUBSTITUTES 




    2. To accept, with regret, retirements, as listed:

      NAME

      SCHOOL/TITLE

      EFFECTIVE

      BRICK EXPERIENCE

      Eskdale, Donald

      Trans/School Bus Driver

      06/01/13

      8 Years 9 Months

      Lake, Frances

      Trans/School Bus Driver

      07/01/13

      36 Years 10 Months

      Messemer, Robin

      Mids/Grade 4

      07/01/13

      33 Years 10 Months

      Pendlebury, Surfrane

      Trans/School Bus Driver

      08/01/13

      12 Years 11 Months

      Gabler, Martine BMHS/World Language 07/01/13 13 Years 4 Months
      Woolley, Mary Lou BTHS/Science 07/01/13 33 Years 10 Months




    3. To approve resignations, as listed: 

      NAME

      SCHOOL/TITLE

      EFFECTIVE

      BRICK EXPERIENCE

      Catanio, Michael

      Facilities/Groundskeeper/Maint Repairer

      03/01/13

      1 Year 2 Months

      McCloskey, Gisele

      BEST/Site Supervisor

      03/04/13

      3 Years 6 Months




    4. To approve the removal of substitutes, as attached:
      SUBSTITUTE REMOVALS



    5. To ratify Leaves of Absence, as listed:

      NAME

      SCHOOL/TITLE

      TYPE OF LEAVE

      EFFECTIVE

      PAY/BENEFITS

      Broyer, Denise

      VMMS/Teacher Aide

      FMLA

      01/25/13-01/29/13
      02/05/13-02/08/13
      02/20/13-02/22/13

      W/O Pay, W/Benefits

      Campbell, Kathleen

      LRMS/Teacher Aide

      FMLA

      01/29/13-02/01/13

      W/O Pay, W/Benefits

      Eskdale, Donald

      Trans/School Bus Driver

      FMLA

      03/11/13-05/31/13

      W/O Pay, W/Benefits

      Gianettino, Carolyn

      Trans/School Bus Driver

      FMLA

      02/01/13 & 02/13/13

      W/O Pay, W/Benefits

      Kerr, Dawn

      BTHS/English

      FMLA

      LOA

      02/27/13-03/05/13
      03/06/13-03/22/13

      W/O Pay, W/Benefits
      W/O Pay, W/O Benefits

      Scott, Amy

      LM/Teacher

      FMLA

      02/12/13-03/01/13

      W/O Pay, W/Benefits

      Suveg, Patricia

      VMMS/Teacher Aide

      FMLA

      02/11/13-03/22/13

      W/O Pay, W/Benefits

      Dalton, Patricia

      BMHS/Teacher

      FMLA

      03/01/13-
      03/22/13

      W/O Pay, W/Benefits

      Norris, Carolyn

      Trans/School Bus Driver

      FMLA

      03/01/13-
      03/22/13

      W/O Pay, W/Benefits




    6. To approve Leaves of Absence, as listed:

      NAME

      SCHOOL/TITLE

      TYPE OF LEAVE

      EFFECTIVE

      PAY/BENEFITS

      Bray, Kristine

      BMHS/Guidance

      LOA

      04/01/13-
      06/24/13

      W/O Pay, W/O Benefits

      Petix, Diann

      BTHS/Prin Acct Clerk

      LOA

      04/25/13 ½ day – 04/26/13

      W/O Pay, W/Benefits

       Mount, Linda TRANS/School Bus Driver LOA 04/02/13-
      04/05/13
      W/O Pay, W/Benefits 



    7. To approve changes in a Leaves of Absence, as listed:

      NAME

      SCHOOL/TITLE

      TYPE OF LEAVE

      FROM

      TO

      PAY/BENEFITS

      Williams, Dana

      EHY/Grade 3

      FMLA

      03/22/13-
      06/21/13

      04/05/13-
      06/24/13

      W/O Pay, W/Benefits

       Bulc, Ewa BMHS/Custodial Wrkr FMLA 03/08/13-03/15/13 03/08/13-
      03/25/13
      W/O Pay, W/Benefits
      Durkin, Joanne LM/Grade 2 FMLA 03/18/13-
      06/10/13
      04/15/13-
      06/10/13
      W/O Pay, W/Benefits



    8. To approve volunteers to Schedule "C", as listed:

      NAME

      SCHOOL

      ACTIVITY

      Burke, Daniel

      BMHS

      Lacrosse/Boys

      O’Brien, Kelly

      BMHS

      Lacrosse/Girls

      Wilsea, Mark*

      BTHS

      Lacrosse/Boys

      Graham, Ryan BMHS Golf
      Kidney, Kevin BTHS Golf
      D'Antoni, Brian VMMS Baseball
      *pending fingerprint clearance



    9. To approve employment of the Spring Challenger League Coach, as listed:

      ACCOUNT NUMBER

      NAME

      STIPEND

      11-402-100-104-46-016

      Jones, Jessica

      $1,500




    10. To approve a change in hire date, as listed: 

      NAME/ACCOUNT NUMBER

      SCHOOL/TITLE

      ORIGINAL HIRE DATE

      NEW START DATE

      11-204-100-106-20-000
      Kadioglu, Nicole

      LRMS/Teacher Aide

      02/01/13-
      06/30/13
      $11,761

      04/01/13-
      06/30/13
      $7,034




    11. To ratify a transfer of staff, as listed:

      NAME

      FROM

      TO

      EFFECTIVE

      Taylor, Laura

      HERB/Teacher Aide (IEP)
      11-000-217-106-32-000

      LRMS/Teacher Aide
      (IEP)
      11-000-217-106-20-000

      03/04/13-
      06/30/13





    12. To approve employment for the 2013-2014 school year, as listed:

      NAME/ACCOUNT NUMBER

      SCHOOL/TITLE

      EFFECTIVE

      SALARY

      11-000-240-104-01-007
      Handchen, Rick

      BTHS/LRMS
      Athletic Director

      07/01/13-
      06/30/14

      $125,000





    13. To ratify changes in title funds, as listed:

      NAME

      TITLE

      SALARY FROM GRANT

      FROM

      TO

      EFFECTIVE

      Salerno, Laura

      VMES/Teacher

       $55,000

      20-231-100-101-03-000 (BSI)

      11-120-100-101-36-000
      (Gr.2)

      09/01/12-
      06/30/13

      Monaghan, Wendy

      VMES/Teacher

       $55,000

      11-120-100-101-36-000 (Gr. 3)

      20-231-100-101-03-000
      (BSI)

      09/01/12-
      06/30/13



    14. To ratify employment for the Title 1 Extended Day Program, as attached:
      TITLE 1 EXTENDED DAY PROGRAM



    15. To ratify black seal compensation for the 2012-2013 school year, as listed:

      NAME

      TITLE

      STIPEND

      EFFECTIVE

      Sparany, Christopher

      Groundskeeper/
      Maintenance Repairer

      $525

      07/01/12-
      06/30/13

      Napoli, William

      Maintenance Worker 2

      $525

      07/01/12-
      06/30/13

      Wagner, Stephen

      Maintenance Worker 2

      $525

      07/01/12-
      06/30/13




    16. To approve a change in employment for the 2012-2013 school year, as listed:

      NAME/ACCOUNT NUMBER

      FROM

      TO

      EFFECTIVE

      PRO-RATA

      Livera, Rosario
      11-000-261-109-64-000

      Asst Director of Facilities
      $65,750

      Sr. Maintenance Repairer
      $46,329

      04/01/13-
      06/30/13

      $11,582



    17. To ratify a change in a replacement contract for a leave of absence, as listed:

      NAME/ACCOUNT NUMBER

      SCHOOL/TITLE

      FROM

      TO

      Santa Maria, Robert
      11-140-100-101-10-000

      BTHS/English

      12/10/12-02/26/13

      12/10/12-
      03/22/13
      $17,989

      Cavanaugh, Renata
      11-000-218-104-16-000
      BMHS/Guidance Counselor 02/01/13-
      03/29/13
      02/01/13-
      06/24/13
      $26,606



    18. To ratify an extra teaching period for the 2012-2013 school year, as listed:

      NAME/ACCOUNT NUMBER

      SCHOOL/TITLE

      STIPEND

      SEMESTER

      Vetrini, Stacy
      11-140-100-101-10-000

      BTHS/Culinary Arts

      $4,000

      2nd



    19. To approve employment for the 2012-2013 school year, as listed:

      NAME/ACCOUNT NUMBER

      SCHOOL/TITLE

      EFFECTIVE

      SALARY

      Marousis, Maria
      11-000-219-105-99-000

      BMHS/KEYBOARDING CLERK 1 – CST

      03/22/13-06/30/13

      $5,464



    20. To recommend the ratification of James Gfroehrer for filming and producing Brick Board of Education Meetings, at a rate of $25 per hour, not to exceed 30 hours.

     

    BOARD COMMENT: HUMAN RESOURCES

      

    PUBLIC COMMENT: HUMAN RESOURCES

     

    BOARD COMMENT

     

    PUBLIC COMMENT

     

    CALENDAR

           

     

    DATE  EVENT
    MARCH 25 TO MARCH 29, 2013 SPRING RECESS 
    APRIL 1, 2013 SCHOOL REOPENS
    APRIL 18, 2013 REGULAR MEETING
    APRIL 22, 2013 - BMHS
    PARENT CONFERENCES - EARLY DISMISSAL FOR
    BRICK MEMORIAL HIGH SCHOOL STUDENTS ONLY 
    APRIL 23, 2013 - BTHS PARENT CONFERENCES  - EARLY DISMISSAL FOR 
    BRICK TOWNSHIP HIGH SCHOOL STUDENTS ONLY
     

     

    ADJOURNMENT

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