PLEASE NOTE THAT AGENDAS ARE SUBJECT TO CHANGE UNTIL THE TIME OF THE BOARD MEETING

 

OPEN MEETING

Call to Order, Salute to the Flag and Moment of Silence

ROLL CALL

 

OPEN PUBLIC MEETINGS ACT NOTICE

The New Jersey Open Public Meetings Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this Act, the Brick Township Board of Education has caused notice of this meeting to be posted on the Administration Office Bulletin Board, the official District website and Channel BTV-20, and sent to the Asbury Park Press, the Brick Times, the Star Ledger and Municipal Clerk's Office.

EXECUTIVE SESSION

RESOLUTION TO ENTER CLOSED SESSION

WHEREAS, the Brick Township Board of Education("Board") has been formed pursuant to applicable New Jersey statutes, and
WHEREAS, the Board is charged with the responsibility of performing all acts and doing all things consistent with law and the rules of the State Board of Education, necessary for the lawful and proper conduct, equipment and maintenance of the public schools and public school property of the Brick Township School District, and
WHEREAS, Section 7 of the Open Public Meetings Act (N.J.S.A. 10:4-12) permits the exclusion of the public ("Executive Session") from a meeting of the Board in certain circumstances, and
WHEREAS, the Board has determined that circumstances exist for such an Executive Session, and
WHEREAS, the Board has found the action described below to be necessary and proper,
NOW, THEREFORE BE IT RESOLVED by the Board on February 4, 2016 that:
    1. The public shall be excluded from discussion of and action on the Executive Session herein set forth.
    2. The session will be approximately sixty minutes and the general nature of the subject matter to be discussed is as follows:
One HIB Matter
One Personnel Matters - 6624 Interim Superintendent

    3. It is anticipated at this time that the above stated subject matter will be made public if and when it is deemed to be in the public interest to do so and the need for confidentiality is no longer required by the Board.

PRESENTATIONS

  • 2016 NJEA Martin Luther King Jr., Human and Civil Rights Award Recipients Recognition.

  • Brick Memorial High School Mock Trial Team Recognition. 

  • VFW Essay Award Winners Recognition.

APPROVAL OF MINUTES

  1. JANUARY 7, 2016 - REORGANIZATION MEETING

  2. JANUARY 14, 2016 - EXECUTIVE SESSION 1

  3. JANUARY 14, 2016 - EXECUTIVE SESSION 2

  4. JANUARY 14, 2016 - REGULAR MEETING

REPORTS

  • COMMITTEE REPORTS

  • INTERIM SUPERINTENDENT'S REPORT

PUBLIC COMMENT

PUBLIC COMMENT ON AGENDA ITEMS ONLY

CURRICULUM & INSTRUCTION - The Interim Superintendent recommends that the Board approve the following items.

  1.  To approve Field Trips, as attached:
    FIELD TRIPS



  2. To ratify a Field Trip, as attached:
    FIELD TRIP



  3. To approve Workshops, as required by the School District Accountability Act, as attached:
    WORKSHOPS



  4. To approve placements of college students for Student Teaching, Field Experiences, Classroom Observations, Internships and Externships, as attached:
    STUDENT TEACHING



  5. To approve the 2016-2017 School Calendar, as attached:
    SCHOOL CALENDAR



  6. To approve the AlcoholEDU Program contract between the Ocean County Health Department and the Brick Township Board of Education for the implementation in each high school for the 2015-2016 school year.



  7. To approve myK12 Intervention and Referral Services Pilot Program for 2015-2016 school year.



  8. The Board of Education accepts, in accordance with N.J.S.A. 18A:37-15b(6), the monthly Harassment, Intimidation and Bullying (HIB) Report as presented to the Board of Education during Executive Session.


OPERATIONS - The Interim Superintendent recommends that the Board approve the following items.

  1. To approve budget transfers, as attached:
    TRANSFERS


  2. To accept the Board Secretary's and Treasurer of School Monies Reports, as attached:
    BOARD SECRETARY'S REPORT
    TREASURER'S REPORT



  3. To approve that pursuant to 6A:23A-16.10(c)3, the School Business Administrator/Board Secretary certifies that the total encumbrances and expenditures for each line item does not exceed the line item appropriation in accordance with 6A:23A-16.10(a) as of December 31, 2015.



  4. To approve that pursuant to 6A:23A-16.10(c)4, The Board of Education after review of the School Business Administrator/Board Secretary's and Treasurer of School Monies Reports as of December 31, 2015, and upon Consultation with appropriate School District Officials, certifies that no fund has been over-expended in violation of 6A:23A-16.10(b), and that sufficient funds are available to the District Board of Education's financial operations for the remainder of the school year.


  5. To approve the payment of vouchers, as attached:
    REGULAR CHECKS
    MANUAL CHECKS
    WIRE PAYMENTS


  6. To approve the Use of School District Facilities Reports, as attached:
    NON-CHARGEABLE USE OF FACILITIES
    CHARGEABLE USE OF FACILITIES



  7. To identify the attached items surplus equipment, no longer required for school purposes, and authorize the Business Administrator/Board Secretary to discard these items in accordance with N.J.S.A.18A:18A-45, (items to be sold on govdeals.com or a similar type of online service), as attached:
    SURPLUS


  8. To ratify Out of District Student Placements, as attached:
    CHILDRENS CENTER OF MONMOUTH COUNTY
    COLLIER
    COMMISSION FOR THE BLIND 1
    COMMISSION FOR THE BLIND 2
    DEVEREUX
    RUGBY


  9. To ratify an Amendment to the Lease Purchase Agreement with the Bank of America, as attached:
    AMENDMENT


  10. To approve a Fair and Open Resolution for the Provider of Legal Services, as follows: (Updated 2/4/2016)
    WHEREAS,
    there exists a need for a Provider of Legal Services; and
    WHEREAS, N.J.S.A. 18A:18A-5 et seq. requires any contract in which the amount exceeds the bid threshold be awarded by the Board of Education by resolution at a public meeting; and
    WHEREAS, N.J.S.A. 18A:18A-5 also states that Professional Services may be negotiated and awarded without public advertising for bids and bidding therefore; and
    WHEREAS, N.J.S.A. 18A:18A-5a(1) states that the Board of Education shall in each instance state supporting reasons for its action in the resolution awarding each contract and shall forthwith cause to be printed once,in an official newspaper, a brief notice stating the nature, duration, service and amount of the contract and that the resolution and contract are on file and available for public inspection in the Office of the Board of Education; and
    WHEREAS, 6A:23A-5.2(a)5 states Professional Services Contracts are to be issued in a deliberative and efficient manner such as through a Request for Proposal based on cost and other specified factors or other comparable process that ensurers the District receives the highest quality services at a fair and competitive price.
    NOW THEREFORE BE IT RESOLVED, by the Brick Township Board of Education, as follows:
    1. That Montenegro, Thompson, Montenegro and Genz, be and is hereby appointed by the Brick Township Board of Education to said position.
    2. This appointment is made in accordance with the Request for Qualifications dated January 12, 2016 as a Professional Service under the provisions of the Local Public Contract Law because the Services are to be performed by a recognized professional, licensed and regulated by law and meets the requirements of N.J.S.A. 18A:18A-5.
    3. This appointment is made in a Fair and Open process in accordance with N.J.S.A. 19A:44A-20.26.
    4. The fee for services shall be as per the proposal not to exceed $55,245.00, as attached:
    MONTENEGRO THOMPSON MONTENEGRO AND GENZ
    5. The duration of the appointment shall be from February 5, 2016 through June 30, 2016.
    6. A copy of the Resolution shall be published in the Asbury Park Press as required by law within ten (10) days after its passage.
    7. A certified copy of the Resolution,together with a copy of the proposal shall remain on file and be available for inspection.




  11. To approve a  Resolution for the Provider of Substitute Paraprofessional Services, as follows:
    WHEREAS, on May 28, 2015 the Brick Township Board of Education authorized the Business Administrator/Qualified Purchasing Agent to utilize a Competitive Contract process for soliciting services for a Provider of Substitute Paraprofessional Services; and
    WHEREAS, on November 16, 2015 the Brick Township Board of Education received approval from the Division of Local Government Services, Department of Community Affairs to utilize a Competitive Contract process to secure proposals for Substitute Paraprofessional Services; and
    WHEREAS, on November 20, 2015 the Competitive Contract for the procurement of Substitute Paraprofessional Services for the Brick Township School District was advertised and on January 12, 2016 three (3) vendor proposals were received; and
    WHEREAS, the proposals were reviewed and evaluated in accordance with the provisions of N.J.S.A. 18A:18A-4.5(d) and an evaluation report was prepared by the District's Business Administrator/Qualified Purchasing Agent and made available to members of the public and the Board as required by N.J.S.A. 18A:18A-4.5(d).
    NOW THEREFORE BE IT RESOLVED, by the Brick Township Board of Education, as follows:
    1. The appropriate officers of the Brick Township Board of Education are hereby authorized and directed to enter into and execute an Agreement with Insight Educational Workforce Solutions effective March 1, 2016 through June 30, 2020.
    2. A notice of this action shall be published once in the official newspaper of the Board of Education as required by law.
    3. A Certified copy of this Resolution shall be placed on file and be available for inspection at the Office of the Board of Education.



  12. Removed 2/4/2016




  13. To amend motion #15 approved by the Board on January 7, 2016 to rescind the terminations of Insurance Broker for Property and Casualty - Boynton and Boynton.


  14. To approve a Fair and Open Resolution for the Provider of Bond Counsel Services, as follows:
    WHEREAS, there exists a need for a Provider of Bond Counsel Services; and
    WHEREAS, N.J.S.A. 18A:18A-5 et seq. requires any contract in which the amount exceeds the bid threshold be awarded by the Board of Education by resolution at a public meeting; and
    WHEREAS, N.J.S.A. 18A:18A-5 also states that Professional Services may be negotiated and awarded without public advertising for bids and bidding therefore; and
    WHEREAS, N.J.S.A. 18A:18A-5a(1) states that the Board of Education shall in each instance state supporting reasons for it's action in the resolution awarding each contract and shall forthwith cause to be printed once,in an official newspaper, a brief notice stating the nature, duration, service and amount of the contract and that the resolution and contract are on file and available for public inspection in the Office of the Board of Education; and
    WHEREAS, 6A:23A-5.2(a)4 states Professional Services Contracts are to be issued in a deliberative and efficient manner such as through a Request for Proposal based on cost and other specified Factors that ensurers the District receives the highest quality services at a fair and competitive price.
    NOW THEREFORE BE IT RESOLVED, by the Brick Township Board of Education, as follows:
    1. That McManimon, Scotland and Baumann, be and is hereby appointed by the Brick Township Board of Education to said position.
    2. This appointment is made in accordance with the Request for Proposal dated January 26, 2016 as a Professional Service under the provisions of the Local Public Contract Law because the Services are to be performed by a recognized professional, licensed and regulated by law and meets the requirements of N.J.S.A. 18A:18A-5.
    3. This appointment is made in a Fair and Open process in accordance with N.J.S.A. 19A:44A-20.26.
    4. The fee for services shall be as per the negotiated proposal, no fees at this time until such services are requested by the Board, as attached:
    MCMANIMON SCOTLAND AND BAUMANN

    5. The duration of the appointment shall be from February 5, 2016 through June 30, 2016.
    6. A copy of the Resolution shall be published in the Asbury Park Press as required by law within ten (10) days after its passage.
    7. A certified copy of the Resolution,together with a copy of the proposal shall remain on file and be available for inspection.



  15. To approve a Fair and Open Resolution for the Provider of Financial Advisory Services, as follows:
    WHEREAS, there exists a need for a Provider of Financial Advisory Services; and
    WHEREAS, N.J.S.A. 18A:18A-5 et seq. requires any contract in which the amount exceeds the bid threshold be awarded by the Board of Education by resolution at a public meeting; and
    WHEREAS, N.J.S.A. 18A:18A-5 also states that Professional Services may be negotiated and awarded without public advertising for bids and bidding therefore; and
    WHEREAS, N.J.S.A. 18A:18A-5a(1) states that the Board of Education shall in each instance state supporting reasons for it's action in the resolution awarding each contract and shall forthwith cause to be printed once,in an official newspaper, a brief notice stating the nature, duration, service and amount of the contract and that the resolution and contract are on file and available for public inspection in the Office of the Board of Education; and
    WHEREAS, 6A:23A-5.2(a)5 states Professional Services Contracts are to be issued in a deliberative and efficient manner such as through a Request for Proposal based on cost and other specified Factors or comparable process that ensurers the District receives the highest quality services at a fair and competitive price.
    NOW THEREFORE BE IT RESOLVED, by the Brick Township Board of Education, as follows:
    1. That NW Financial Group, LLC, be and is hereby appointed by the Brick Township Board of Education to said position.
    2. This appointment is made in accordance with the Request for Proposal dated January 26, 2016 as a Professional Service under the provisions of the Local Public Contract Law because the Services are to be performed by a recognized professional, licensed and regulated by law and meets the requirements of N.J.S.A. 18A:18A-5.
    3. This appointment is made in a Fair and Open process in accordance with N.J.S.A. 19A:44A-20.26.
    4. The fee for services shall be as per the negotiated proposal, $150 for Continuing Disclosure Services with no additional costs until such services are requested by the Board, as attached:
    NW FINANCIAL GROUP LLC
    5. The duration of the appointment shall be from February 5, 2016 through June 30, 2016.
    6. A copy of the Resolution shall be published in the Asbury Park Press as required by law within ten (10) days after its passage.
    7. A certified copy of the Resolution,together with a copy of the proposal shall remain on file and be available for inspection.


  16. To accept a grant award in the amount of $700.00 from Target Field Trip Grants Program for Lake Riviera Middle School.




  17. To accept a donation in the amount of $500.00 from Exxon Mobil Educational Alliance Program for Osbornville Elementary School.  



  18. To accept a grant award in the amount of $1,000.00 from First Energy STEM Classroom Grants for Veterans Memorial Middle School.

     

  19. To approve an increase in Petty Cash for BTHS in the amount of $250 for a total not to exceed $500 for the 2015-2016 school year. 


  20. To ratify a Joint Transportation Agreement between the Brick Township Board of Education and the Educational Services Commission of Morris County for the 2015-2016 school year, as attached:
    JOINT TRANSPORTATION AGREEMENT


  21. To approve an Inter-Governmental Agreement with Toms River for the purchase of parts needed for the repair of vehicles until such time as the State of NJ, Department of Procurement becomes available for such purchases, as attached:
    INTERGOVERNMENTAL AGREEMENT


  22. To approve a transfer of supplies purchased from the McKinney Vento Grant to the Monmouth Ocean Educational Services Commission, as attached:
    MCKINNEY VENTO SUPPLY LIST



  23. To approve a revised contract with Tri-State Tours, previously approved on 11/19/15 for BMHS, as attached:
    TRI-STATE TOURS 


  24. To approve a Resolution for a Subscription Busing Program for certain Non-Public School Students residing in the Brick Township School District, as follows:

    NOW THEREFORE BE IT RESOLVED, AS FOLLOWS:
    The Brick Township Board of Education hereby authorizes a Subscription Busing Program for Non-Public School Students residing in the Brick Township School District attending Red Bank Catholic, Christian Brothers Academy or St. James Elementary School for the 16-17 School Year. The cost is to be determined by taking the total transportation route cost and dividing it by the number of student ridership that is participating.


  25. To approve submission of an amendment to the 2016 Fiscal Year Federal Individuals with Disabilities Act (IDEA) Grant to incorporate carryover funds from Fiscal Year 2015 and to approve acceptance of these funds as indicated below:

    IDEA BASIC

    $56,356

    IDEA PRESCHOOL

    $112





HUMAN RESOURCES - The Interim Superintendent recommends that the Board approve the following items.

  1. To ratify retirement, as listed:

    Employee

    Location/Title

    Effective

    Brick Experience

    1.

    Wolansky, Myron

    Transportation/Sub School Bus Driver

    01/18/16

    5 years, 11 months



  2. To approve retirements, as attached:
    Retirements

  3. To ratify resignation, as listed:

    Employee

    Location/Title

    Effective

    Brick Experience

    1.

    Mendes, Lauren

    BEST/Program Leader

    02/02/16

    4 years, 11 months



  4. To approve BEST Employees for the 15-16 SY, as attached: 
    BEST

  5. To change the start date for employee Sandra Loizos, BEST program Leader, from 10/23/15 to 10/06/15.

  6. To approve substitutes for the 15-16 SY, as attached:
    Substitutes 

  7. To approve coaches for the 15-16 SY, as attached:
    Coaches


  8. To ratify a coach for the 15-16 SY, as listed:

    Employee

    Location/Activity

    Stipend

    1.

    Lanno, Amanda

    BTHS/Assist. Winter Cheerleading Coach

    $5,733



  9. To approve event workers for the 15-16 SY, as attached:
    Event Workers

  10. To ratify resignation from coaching position for the 15-16 SY, as listed: Updated 02/03/16

    Employee

    Location/Activity

    Effective

    1.

    Rutherford, Christopher

    BMHS/Spring Track

    01/15/16

  11. To ratify Title II PD Academy Presenter, Amanda Jaworovich, for the 15-16 SY, $189 for preparation of the presentation and $49 per hour for the presentation.

  12. To approve changes to employment for the 15-16 SY, as attached:
    Employment Changes 

  13. To ratify transfers for the 15-16 SY, as listed:

    Employee

    From/Location/Salary

    To/Location/Salary

    Effective

    1.

    Westlund, Maria

    BMHS/Custodial Worker/$28,873

    VMMS/Custodial Worker/$28,873

    12/23/15

    2.

    Gianetto, Nicholas

    BMHS/Custodial Worker/$25,496

    HERB/Custodial Worker/$25,496

    12/23/15


  14. To approve correction to employment for the 15-16 SY, as listed:

    Employee

    From/Location/Title

    To/Location/Title

    Effective

    1.

    Conroy, James

    Transportation/School Bus Driver/Bus 30

    Transportation/School Bus Driver/ Bus 81

    02/05/16

  15. To approve leaves of absence, as attached:
    Leaves Of Absence 

  16. To ratify leaves of absence, as attached:
    Ratify Leaves 

  17. To approve change to leave of absence, as attached:
    Changes to Leaves 

  18. To ratify changes to leaves of absence, as attached:
    Ratify Changes to leaves

  19. To ratify the termination of employees 8854 and 9364 as of January 15, 2016.

  20. To approve the termination of employee 6624 as of February 5, 2016. 

  21. To ratify change in advisor stipend for the 15-16 SY:

    Employee

    Location/Title

    Effective

    1.

    Depoto, Desiree

    BTHS/11th Grade Co-Advisor

    $1,714

    BTHS/11th Grade Advisor

    $3,429


  22. To approve Christopher Hughes as Unit leader at LRMS for the 15-16 SY, $727 to be prorated. 

  23. To approve change to Start date for Kimberly Weigle, LRMS Language Arts from 02/18/16 to 02/12/16.

  24. To approve Stacy Vetrini an additional teaching block for Semester 2, 15-16 SY, at BTHS in Family and Consumer Science at the contracted amount of $4,000. 

PUBLIC COMMENT

 

BOARD COMMENT

 

CALENDAR

DATE

EVENT

TIME

FEBRUARY 15, 2016 PRESIDENT'S DAY SCHOOLS CLOSED
FEBRUARY 25, 2016 REGULAR MEETING 7:00PM BTHS

ADJOURNMENT

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