PLEASE NOTE THAT AGENDAS ARE SUBJECT TO CHANGE UNTIL THE TIME OF THE BOARD MEETING

 

OPEN MEETING

Call to Order

ROLL CALL

 

OPEN PUBLIC MEETINGS ACT NOTICE

The New Jersey Open Public Meetings Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this Act, the Brick Township Board of Education has caused notice of this meeting to be posted on the Administration Office Bulletin Board, the official District website and Channel BTV-20, and sent to the Asbury Park Press, the Brick Times, the Star Ledger and Municipal Clerk's Office.

EXECUTIVE SESSION

RESOLUTION TO ENTER CLOSED SESSION

WHEREAS, the Brick Township Board of Education("Board") has been formed pursuant to applicable New Jersey statutes, and
WHEREAS, the Board is charged with the responsibility of performing all acts and doing all things consistent with law and the rules of the State Board of Education, necessary for the lawful and proper conduct, equipment and maintenance of the public schools and public school property of the Brick Township School District, and
WHEREAS, Section 7 of the Open Public Meetings Act (N.J.S.A. 10:4-12) permits the exclusion of the public ("Executive Session") from a meeting of the Board in certain circumstances, and
WHEREAS, the Board has determined that circumstances exist for such an Executive Session, and
WHEREAS, the Board has found the action described below to be necessary and proper,
NOW, THEREFORE BE IT RESOLVED by the Board on March 17, 2016 that:
    1. The public shall be excluded from discussion of and action on the Executive Session herein set forth.
    2. The session will be approximately 60 minutes and the general nature of the subject matter to be discussed is as follows:
4 HIB Matters Personnel Settlement Agreement - 9259
Special Education Litigation Matter - 8592
    3. It is anticipated at this time that the above stated subject matter will be made public if and when it is deemed to be in the public interest to do so and the need for confidentiality is no longer required by the Board.

SALUTE TO THE FLAG AND MOMENT OF SILENCE

PRESENTATIONS

  •  BRICK MEMORIAL AND BRICK TOWNSHIP HIGH SCHOOL STUDENT REPRESENTATIVES

  • WINTER SPORTS RECOGNITION

APPROVAL OF MINUTES

  1. FEBRUARY 25, 2016 - EXECUTIVE SESSION
     
  2. FEBRUARY 25, 2016 - REGULAR MEETING

REPORTS

  • COMMITTEE REPORTS

  • INTERIM SUPERINTENDENT'S REPORT

CURRICULUM & INSTRUCTION - The Interim Superintendent recommends that the Board approve the following items.

  1.  To approve Field Trips, as attached:
    FIELD TRIPS



  2. To approve Workshops, as required by the School District Accountability Act, as attached:
    WORKSHOPS



  3. To approve placements of college students for Student Teaching, Field Experiences, Classroom Observations, Internships and Externships, as attached:
    STUDENT PLACEMENTS

BOARD COMMENT: CURRICULUM & INSTRUCTION

PUBLIC COMMENT: CURRICULUM & INSTRUCTION

OPERATIONS - The Interim Superintendent recommends that the Board approve the following items.

  1. To approve budget transfers, as attached
    TRANSFERS


  2. To accept the Board Secretary's and Treasurer of School Monies Reports, as attached: Attachments Added 03/16/16.
    BOARD SECRETARY'S REPORT
    TREASURER'S REPORT



  3. To approve that pursuant to 6A:23A-16.10(c)3, the School Business Administrator/Board Secretary certifies that the total encumbrances and expenditures for each line item does not exceed the line item appropriation in accordance with 6A:23A-16.10(a) as of February 29, 2016.



  4. To approve that pursuant to 6A:23A-16.10(c)4, The Board of Education after review of the School Business Administrator/Board Secretary's and Treasurer of School Monies Reports as of February 29, 2016, and upon Consultation with appropriate School District Officials, certifies that no fund has been over-expended in violation of 6A:23A-16.10(b), and that sufficient funds are available to the District Board of Education's financial operations for the remainder of the school year.


  5. To approve the payment of vouchers, as attached:
    REGULAR CHECKS
    MANUAL CHECKS
    WIRE PAYMENTS


  6. To approve the Use of School District Facilities Reports, as attached:
    NON-CHARGEABLE USE OF FACILITIES
    CHARGEABLE USE OF FACILITIES



  7. To identify the attached items surplus equipment, no longer required for school purposes, and authorize the Business Administrator/Board Secretary to discard these items in accordance with N.J.S.A.18A:18A-45, (items to be sold on govdeals.com or a similar type of online service), as attached:
    SURPLUS


  8. To ratify terminations of Out of District Student placements, as attached:
    CHILDREN'S CENTER OF MONMOUTH COUNTY
    COLLIER
    EDUCATION ACADEMY
    SOMERSET


  9. To ratify Out of District Student Placements, as attached:
    COASTAL
    COLLIER
    NEW ROAD
    OCEAN ACADEMY


  10. BE IT RESOLVED that the tentative budget be approved for the 2016-2017 school year and the Secretary of the Board of Education be authorized to submit the following tentative budget to the Executive County Superintendent of Schools for approval in accordance with the statutory deadline and to advertise said tentative budget in the Asbury Park Press in accordance with the form suggested by the State Department of Education and according to law; and
    BE IT FURTHER RESOLVED, that a public hearing will be held at the Brick Township High School Auditorium 346 Chambersbridge Road, Brick, NJ 08723 on April 28, 2016 at 7:00PM for the purpose of conducting a public hearing on the budget for the 2016-2017 school year.

    GENERAL FUND

    SPECIAL REVENUES

    DEBIT SERVICE

    TOTAL

    2016-2017 TOTAL EXPENDITURES

    $147,628,242 $3,759,739 $2,677,728 $154,065,709

    LESS: ANTICIPATED REVENUES

    $44,304,239 $3,759,739 $305,929 $48,369,907

    TAXES TO BE RAISED

    $103,324,003  -0- $2,371,799 $105,695,802



  11. WHEREAS, the Brick Township Board of Education recognizes school staff and Board Members will incur travel/training expenses related to and within the scope of their current responsibilities and for travel/training that promotes the delivery of instruction or furthers the efficient operation of the school district; and
    WHEREAS, N.J.A.C. 6A:23A et seq. requires Board Members to receive approval of these expenses by a majority of the full voting membership of the Board and Staff Members to receive prior approval of these expenses by the Superintendent of Schools and a majority of the full voting membership of the Board; and
    WHEREAS, a Board of Education may establish for regular district business travel only, an annual school threshold of $1,500 per staff member where prior Board approval shall not be required unless this annual threshold for a staff member is exceeded in a given school year (July 1 through June 30); and
    NOW THEREFORE BE IT RESOLVED, the Board of Education approves all travel/training in compliance with N.J.A.C. 6A:23A et seq. as being necessary and unavoidable; and
    BE IT FURTHER RESOLVED, the Board of Education approves travel/training and related expense reimbursements in accordance with N.J.A.C 6A:23A-7.3, to a maximum expenditure of $59,860 for all Staff and Board Members. Attachment Added 03/16/16
    TRAVEL/TRAINING BUDGET


  12. To approve the tentative maximum dollar limit to be spent on Public Relations Services and Purchase Professional Services in accordance with 6A:23A-5.2(a)1., as attached:
    PUBLIC RELATIONS AND PURCHASE PROFESSIONAL SERVICES


  13. To approve the tentative dollar thresholds for awards to recognize special accomplishments and to establish budgets supported by general fund revenues for each category of activity in a non-discriminatory manner, in accordance with 6A:23A-5.8, as attached: Attachment Added 03/16/16
    ACTIVITIES BUDGETS


  14. To approve an Agreement for Photo Booth rental with Photo Booths by 1833 Entertainment LLC for BMHS Senior Ball to be held on May 27, 2016, as attached:
    PHOTO BOOTHS BY 1822 ENTERTAINMENT LLC


  15. To approve a Lease Agreement with Green Cove Marina effective May 1, 2016 through April 30, 2017, as attached:
    GREEN COVE MARINA LEASE

        
          
  16. To approve a Resolution for the Roof Mounted Solar Panel Installation at VMMS, VMES, EHY, MIDS, LRMS, BTHS and EEC/Admin Buildings, as follows:
    WHEREAS,
    the Board of Education of Brick Township in the County of Ocean, New Jersey (the "Board"), desires to proceed with a school facilities project consisting generally of Roof-Mounted Solar Panel installation at VMMS, VMES, EHY, MIDS, LRMS, BTHS and EEC/ADMIN buildings, and
    WHEREAS, the Board now seeks to take the initial steps in order to proceed with the Project:
    NOW THEREFORE BE IT RESOLVED by the Board of Education of Brick in the county of Ocean, State of New Jersey, as follows:
    Section 1. In accordance with the requirements of Section 6A:26-3 of the New Jersey Administrative Code, the Board hereby approves the Educational Specifications prepared in connection with the project and the Board further authorizes the submission of same to the Ocean County Superintendent of Schools and the New Jersey Department of Education for approval.
    Section 2. In accordance with the requirements of Section 6A:26-3 of the New Jersey Administrative Code, the Board hereby approves the Schematic Plans prepared in connection with the Project and the Board further authorizes the submission of same to the Ocean County Superintendent of Schools and the New Jersey Department of Education for approval.  The Board further authorizes the submission of the Schematic Plans to the Municipal planning board for its review.
    Section 3. The Board hereby authorizes the amendment to its Long-Range Facilities Plan in order reflect the proposed Project.
    Section 4. The School Administration and such other officers and agents of the Board as are necessary, including the Board Attorney, Bond Counsel and Architect, are hereby authorized to perform such other acts, to execute such other documents and to do such other things as are necessary to implement the determinations of the Board set forth in this resolution.  Including the submission of information to the New Jersey Department of Education as applicable to the proposed Project.
    Section 5. This project is being funded as an "Other Capital Project" and will not require state funding and the District is not seeking a Grant.
    Section 6. This resolution shall take effect immediately.


  17.  To accept a checks from Target "Take Charge of Education" program for the following schools:

    SCHOOL

    AMOUNT

    Drum Point Road Elementary School

    $829.19

    Lake Riviera Middle School

    $326.57

    Brick Memorial High School $471.24



  18. To ratify an amendment with Follett Destiny Resource Management, as attached:
    FOLLETT AMENDMENT


  19. To approve the submission of an application to Sustainable New Jersey to help implement Sustainable Jersey energy actions, as attached:
    SUSTAINABLE NJ APPLICATION



  20. To approve an Agreement with The Grand/E&M Catering for the BMHS ROTC Ball to be held on April 8, 2016, as attached:
    THE GRAND


  21. To approve an Agreement with Jersey Shore DJ's for the BMHS ROTC Ball to be held on April 8, 2016, as attached: Contract is under review and will be added once completed.
    JERSEY SHORE DJ'S


  22. To accept a donation of two packs of Epi-Pens for each school from the EpiPens 4 Schools Program through Bio Ridge Pharma, LLC.



  23. To approve a Settlement Agreement for Student 8592.


  24. To approve change orders, as attached:
    AMCO 19 - BTHS HVAC 
    WALLACE 2 - WINDOW PROJECTS


  25. To approve a Resolution for Civil Engineering Services for Veterans Memorial Parking Complex, as follows:
    WHEREAS,
     there exists a need for Civil Engineering Services, and
    WHEREAS, N.J.S.A. 18A:18A-5 et seq. requires any contract in which the amount exceeds the bid threshold be awarded by the Board of Education by resolution at a public meeting and;
    WHEREAS, N.J.S.A. 18A:18A-5 also states that Professional Services may be negotiated and awarded without public advertising for bids and bidding, therefore; and
    WHEREAS, N.J.S.A. 18A:18A,a(1) states that the Board of Education shall in each instance state supporting reasons for its action in the resolution awarding each contract and shall forthwith cause to be printed once, in an official newspaper, a brief notice stating the nature, duration, service and amount of the contract, and that the resolution and contract are on file and available for public inspection in the Office of the Board of Education; and
    WHEREAS, 6A:23A5-2(a)4 states Professional Services contracts are to be issued in a deliberative and efficient manner such as through a Request for Proposal based on cost and other specified factors that ensures the District receives the highest quality services at a fair and competitive price,
    NOW THEREFORE BE IT RESOLVED, by the Brick Township Board of Education as follows:
    1. That T & M Associates be and is hereby appointed by the Brick Township Board of Education to said position.
    2. This appointment is made in accordance with the Request for Proposal dated April 21, 2015 as a Professional Service under the provisions of the Local Public Contract Law because the services are to be performed by a recognized professional, licensed and regulated by law and meets the requirements of N.J.S.A. 18A:18A-5.
    3. This appointment is made in a Fair and Open process in accordance with N.J.S.A. 19A:44A-20.26.
    4. The fee for services shall be as per the negotiated proposal, as attached:
    T & M Associates Proposal
    5. A copy of this Resolution shall be published in the Asbury Park Press as required by law within ten (10) days after its passage.
    6. A certified copy of this Resolution, together with a copy of the proposal shall remain on file and be available for inspection.


BOARD COMMENT: OPERATIONS

PUBLIC COMMENT: OPERATIONS

HUMAN RESOURCES - The Interim Superintendent recommends that the Board approve the following items.

  1. To approve employment for the 15-16 SY, as attached: Updated 03/16/16
    Employment

  2. To approve changes to employment for the 15-16 SY, as attached:
    Employment Changes

  3. To ratify a coaching stipend for Crystal Handchen for Winter Season BMHS Assistant Cheerleading Coach in the amount of $3,540 for the 15-16 SY.

  4. To ratify correction to salaries and position, for the 15-16 SY, as listed:

    Employee

    From: Location/Title/Salary

    To: Location/Title/Salary(to be prorated)

    Effective

    1

    Przygocki, Donna

    BMHS/Senior Food Service Worker/$16,886

    BMHS/Senior Food Service Worker/$13,333

    09/01/15

    2

    Weber, John

    Transportation/5 Hour Bus Driver/$18,921

    Transportation/6 Hour Bus Driver/$17,735

    01/04/16


  5. To approve a resignation, as listed:

    Employee

    Location/Title

    Effective

    Brick Experience

    1

    Byrne, Nichole

    Central Administration/Accountant

    04/01/16

    2 years, 7 months


  6. To approve a retirement, as listed:

    Employee

    Location/Title

    Effective

    Brick Experience

    1

    Taylor, Laura

    LRMS/Teacher’s Aide

    07/01/16

    15 years, 10 months


  7. To approve the district Comprehensive Equity Plan, for school years 16-17 through 18-19 on file in the district Human Resources Office.

  8. To ratify resignations, as attached:
    Ratify Resignations

  9. To ratify resignation from coaching position, as listed:

    Employee

    Activity/Title

    Effective

    1

    Esposito, Kristine

    BTHS/Assist. Coach Girls Softball

    02/26/16


  10. To rescind the appointment of Amy Drazin as LRMS Cross Country Head Coach for the 15-16 SY.

  11. To approve a change of location, for the 15-16 SY,  as listed:

    Employee

    From:

    To:

    Effective:

    1

    Spillane, Brian

    VMMS/Custodial Worker

    BMHS/Custodial Worker

    03/21/16


  12. To approve Edward Lefurge and Juilong Chen to work in the Technology Department from 05/01/16 through 06/30/16, 115 hours each at $15 per hour not to exceed $3,450. 

  13. To ratify Nicole Hodge as advisor for the BTHS Spring Chorus program with a stipend of $5,958 to be prorated beginning 02/18/16 for the 15-16 SY.

  14. To approve substitutes for the 15-16 SY, as attached:
    Substitutes

  15. To approve the removal of substitutes for the 15-16 SY, as attached:
    Substitute Removal

  16. To approve leaves of absence, as attached:
    Leaves of Absence

  17. To ratify changes in leaves of absence, as attached:
    Ratify Changes in Leaves of Absence

  18. To ratify leaves of absence, as attached:
    Ratify Leaves of Absence

  19. To approve a settlement agreement for employee 9259. 

  20. To ratify Christopher Blackburn as Assistant Coach Boys Lacrosse at BTHS for the 15-16 SY, stipend $5,733.

  21. To approve change to retirement date for Maria Brancaccio from 06/30/16 to 07/01/17.

  22. To approve the district organization chart as attached:
    Organization Chart

  23. To approve the attached job descriptions:
    Director of Special Projects
    Director of Planning, Research & Evaluation
    Director of Curriculum & Instruction

  24. To ratify Joseph Smyth as the Assistant Girls Softball Coach at BTHS, stipend $5,733 for the 15-16 SY. 

BOARD COMMENT: HUMAN RESOURCES

PUBLIC COMMENT: HUMAN RESOURCES

BOARD COMMENT: POLICIES

PUBLIC COMMENT: POLICIES

PUBLIC COMMENT

 

BOARD COMMENT

 

CALENDAR

DATE

EVENT

TIME

MARCH 25-APRIL 1, 2016 SPRING RECESS SCHOOLS CLOSED
APRIL 28, 2016 REGULAR MEETING 7:00 PM BTHS

ADJOURNMENT

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