PLEASE NOTE THAT AGENDAS ARE SUBJECT TO CHANGE UNTIL THE TIME OF THE BOARD MEETING

 

OPEN MEETING

Call to Order

ROLL CALL

 

OPEN PUBLIC MEETINGS ACT NOTICE

The New Jersey Open Public Meetings Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this Act, the Brick Township Board of Education has caused notice of this meeting to be posted on the Administration Office Bulletin Board, the official District website and Channel BTV-20, and sent to the Asbury Park Press, the Brick Times, the Star Ledger and Municipal Clerk's Office.

EXECUTIVE SESSION

RESOLUTION TO ENTER CLOSED SESSION

WHEREAS, the Brick Township Board of Education("Board") has been formed pursuant to applicable New Jersey statutes, and
WHEREAS, the Board is charged with the responsibility of performing all acts and doing all things consistent with law and the rules of the State Board of Education, necessary for the lawful and proper conduct, equipment and maintenance of the public schools and public school property of the Brick Township School District, and
WHEREAS, Section 7 of the Open Public Meetings Act (N.J.S.A. 10:4-12) permits the exclusion of the public ("Executive Session") from a meeting of the Board in certain circumstances, and
WHEREAS, the Board has determined that circumstances exist for such an Executive Session, and
WHEREAS, the Board has found the action described below to be necessary and proper,
NOW, THEREFORE BE IT RESOLVED by the Board on October 6, 2016 that:
    1. The public shall be excluded from discussion of and action on the Executive Session herein set forth.
    2. The session will be approximately thirty minutes and the general nature of the subject matter to be discussed is as follows:
TWU Settlement Agreement Possible Personnel Settlement 6905
    3. It is anticipated at this time that the above stated subject matter will be made public if and when it is deemed to be in the public interest to do so and the need for confidentiality is no longer required by the Board.

SALUTE TO THE FLAG AND A MOMENT OF SILENCE

PRESENTATIONS

  • BASE CAMP PRESENTATION

APPROVAL OF MINUTES

  1. JULY 28, 2016 - EXECUTIVE SESSION

  2. JULY 28, 2016 - REGULAR MEETING

REPORTS

  • COMMITTEE REPORTS

  • INTERIM SUPERINTENDENT'S REPORT

CURRICULUM & INSTRUCTION - The Interim Superintendent recommends that the Board approve the following items.

  1.  To approve Field Trips, as attached:
    FIELD TRIPS



  2. To approve ratified Field Trips, as attached:
    FIELD TRIPS


  3. To ratify Workshops, as required by the School District Accountability Act, as attached:
    WORKSHOPS


  4. To approve Workshops, as required by the School District Accountability Act, as attached:
    WORKSHOPS



  5. To approve placements of college students for Student Teaching, Field Experiences, Classroom Observations, Internships and Externships, as attached:
    STUDENT PLACEMENTS



  6. To approve new and revised Curriculum for the 2016-2017 school year, as attached:
    2016-2017 SCHOOL YEAR CURRICULUM



  7. To approve the State Uniform Memorandum of Agreement between the Brick Township Board of Education and Law Enforcement for the 2016-2017 school year, on file in the Office of the Superintendent.


  8. To approve a Special Schedule for PSAT testing at Brick Township and Brick Memorial High Schools on October 19, 2016 (Students taking the PSAT will start at their regular time, Students not testing will begin school at 10:15 AM, lunch will be served and dismissal will be at 1:35 PM).

BOARD COMMENT: CURRICULUM & INSTRUCTION

PUBLIC COMMENT: CURRICULUM & INSTRUCTION

OPERATIONS - The Interim Superintendent recommends that the Board approve the following items.

  1. To approve budget transfers, as attached:
    JUNE TRANSFERS
    AUGUST TRANSFERS


  2. To accept the revised June 2016 Board Secretary's Report, as attached:
    BOARD SECRETARY'S REPORT


  3. To accept the Board Secretary's and Treasurer of School Monies Reports, as attached:
    BOARD SECRETARY'S REPORT
    TREASURER'S REPORT



  4. To approve that pursuant to 6A:23A-16.10(c)3, the School Business Administrator/Board Secretary certifies that the total encumbrances and expenditures for each line item does not exceed the line item appropriation in accordance with 6A:23A-16.10(a) as of August 31, 2016.



  5. To approve that pursuant to 6A:23A-16.10(c)4, The Board of Education after review of the School Business Administrator/Board Secretary's and Treasurer of School Monies Reports as of August 31, 2016, and upon Consultation with appropriate School District Officials, certifies that no fund has been over-expended in violation of 6A:23A-16.10(b), and that sufficient funds are available to the District Board of Education's financial operations for the remainder of the school year.


  6. To approve the payment of vouchers, as attached:
    REGULAR CHECKS - Revised 10/05/16 
    MANUAL CHECKS
    WIRE PAYMENTS


  7. To approve the Use of School District Facilities Reports, as attached:
    NON-CHARGEABLE USE OF FACILITIES
    CHARGEABLE USE OF FACILITIES



  8. To identify the attached items surplus equipment, no longer required for school purposes, and authorize the Business Administrator/Board Secretary to discard these items in accordance with N.J.S.A.18A:18A-45, (items to be sold on govdeals.com or a similar type of online service), as attached:
    SURPLUS


  9. To ratify terminations of Out of District Student placements, as attached:
    CPC 7733
    INCLUSIVE LEARNING ACADEMY 1079
    SUMMIT SPEECH SCHOOL 0640


  10. To ratify revisions to Out of District Student Placements, as attached:
    OCEAN ACADEMY 8030



  11. To ratify Out of District Student Placements, as attached:

    ALPHA 4171

    BRIDGE ACADEMY 4180

    CCMC 2944

    DCF 7112

    HARBOR 4122

    HAWKSWOOD 2289

    MONMOUTH COUNTY VOCATIONAL 6004

    NEPTUNE 1640

    OAKWOOD 3099

    OCEAN 4100

    STAFFORD 7147

    TOMS RIVER REGIONAL 2198

    ALPHA 7009




  12. To approve a Resolution authorizing contracts with certain approved State Contract Vendors, as follows:
    WHEREAS,
    the Brick Township Board of Education may by resolution and without advertising for bids, purchase any goods or services under the State of New Jersey Cooperative Purchasing Program for any State contracts entered into on behalf of the State by the Division of Purchase and Property in the Department of the Treasury; and
    WHEREAS, the Brick Township Board of Education has the need on a timely basis to purchase goods or services utilizing State Contracts; and
    WHEREAS, the Brick Township Board of Education intends to enter into contracts with the attached referenced State Contract Vendors through this resolution and properly execute contracts, which shall be subject to all conditions applicable to the current State Contracts.
    NOW THEREFORE BE IT RESOLVED that the Brick Township Board of Education authorizes the Purchasing Agent to purchase certain goods or services from those approved New Jersey State Contract Vendors on the attached list, pursuant to all conditions of the individual State Contract; and
    BE IT FURTHER RESOLVED that the duration of the contracts between the Brick Township Board of Education and the referenced State Contract Vendors shall be from July 1, 2016 through June 30, 2017.
    STATE CONTRACT VENDORS


  13. To approve a contract with Eagle Oaks Golf & Country Club for the BTHS Senior Ball to be held on June 1, 2017, on file in the Office of the Board Secretary.


  14. To ratify a Transportation Jointure Agreement with Pt. Pleasant Borough School District, in the amount of $743.75, as attached:
    PT. PLEASANT JOINTURE



  15. To approve the revised 2016-2017 B.E.S.T Program Budget, as attached:
    2016-2017 REVISED B.E.S.T. BUDGET


  16. To approve change orders, as attached:
    FIORE 1
    WALLACE


  17. To approve a Resolution for a Proprietary Procurement process, as follows:
    WHEREAS,
    N.J.S.A. 18A:18A-2(cc) defines proprietary as goods or services of a specialized nature that may be made or marketed by a person or persons have the exclusive right to make or sell them when the need for such goods or services has been certified in writing by the board of education to be necessary for the conduct of its affairs, and;
    WHEREAS,  N.J.A.C. 5:34-9.1 provides guidance on the purchase of proprietary goods or services stating "in determining whether a good or service meets the definition of "proprietary" set forth in N.J.S.A. 40A:11-2(39) or 18A:18A-2cc, the terms used in the definition of "proprietary" shall be defined as follows:
    1. "Specialized nature" means that the purpose to which the goods or services will be used has such unique characteristics that only the goods or services of a single vendor are capable of meeting the contracting unit's needs and the following shall be considered as non-limiting examples of goods or services that may, under appropriate conditions, meet the test of being of a specialized nature:
    i The use of a good or services other than the proprietary one will undermine the functionality or operational performance of existing facilities; or
    ii The good or service is patented and the patented feature is essential for operational performance.
    2. "Necessary for the conduct of its affairs" means that the public need for the proprietary designation is of such a compelling nature that the value to the public that is gained by the proprietary designation overshadows the public benefit of permitting "brand name or equivalent" and the benefits of such competition with the following being considered as non-limiting examples of goods or services that may, under appropriate conditions, meet the test of being necessary for the conduct of its affairs:
    i The contracting unit has a substantial investment in facilities, training, replacement parts, or complimentary items that warrants reliance on a specific manufacturer or vendor to maintain the value of the investment.
    ii Unique circumstances as to a facility or environment preclude the use of other goods or services, and:
    WHEREAS, N.J.A.C. 5:34-9.1 goes on further stating that "Prior to advertising for the receipt of bids that includes proprietary goods or services, the contracting agent or purchasing agent shall certify in writing to the chief executive officer of the contracting unit an explanation of why the goods or services are of a specialized nature and necessary for the conduct of the affairs of the local contracting unit and the description shall not consist of rewriting or paraphrasing the statue or regulations but shall be specific to the circumstances and such certification shall be included as part of the bid documents, and:
    WHEREAS, the Brick Township Board of Education currently utilizes Andover Controls Continuum based BACnet system, manufactured by Schneider Electric, for the building automation systems throughout the district, and;
    WHEREAS, the Brick Township Board of Education is in need of support for the service and maintenance of the Andover Controls Continuum based BACnet system, and;
    WHEREAS, the Schneider Electric/Continuum based BACnet system is proprietary in that the system utilizes a unique programming language and 'brand specific functionality' that is unlike any other manufacturer and no other manufacturer of similar products is 100% similar and compatible to this product and the continued use of Schneider Electric/Continuum products is necessary for the continuity of building maintenance and facilities support and therefore the use of another product will undermine the functionality of the existing equipment and make support of the Board's facilities more costly and therefore the Schneider Electric/Continuum based BACnet system meets the definition of Specialized Nature, and:
    WHEREAS, the public need for the proprietary equipment is of a compelling nature such that the value to the public that is gained by the proprietary designation outweighs the public benefit of permitted brand name or equivalent and benefit of such competition and the Schneider Electric/Continuum System is essential to the District's ability to maintain their buildings in a consistent manner utilizing continuity in operation, maintenance and repairs and although competing products could essentially provide 'similar functionality' and provide a common 'end result', the Board has a significant investment in the Schneider Electric/Continuum brand and has employees and staff trained in the programming, operation and maintenance and as such, the maintenance costs and emergency repair costs are reduced and utilizing a competing product would require new and additional training and additional spare parts and attic stock and in summary, competing products may present minor savings in upfront costs but will certainly be more expensive to the public during the life of the equipment, and;
    WHEREAS, the Business Administrator/Board Secretary has certified to the Superintendent that the Andover Controls Continuum based BACnet system is of a specialized and proprietary nature and is necessary for the efficient conduct of the affairs of the Brick Township School District;
    NOW THEREFORE BE IT RESOLVED, the Board hereby authorizes the advertisement of bids that include a proprietary designation for the service and maintenance of Andover Controls Continuum products and related equipment.


  18. To accept a donation of a 2010 Ford, Crown Victory valued at approximately $3,000 from the Township of Brick.

BOARD COMMENT: OPERATIONS

PUBLIC COMMENT: OPERATIONS

HUMAN RESOURCES - The Interim Superintendent recommends that the Board approve the following items.

  1. To approve Fall & Winter Coaches for the 16-17 SY, as attached:
    Fall & Winter Coaches

  2. To remove substitutes for the 16-17 SY, as attached:
    Remove Substitutes

  3. To approve retirements for the 16-17 SY, as attached:
    Retirements

  4. To ratify resignations for the 16-17 SY, as attached: 
    Ratify Resignations

  5. To ratify changes to start dates for Erin Kennedy and Kelley O'Brien from 10/25/16 to 09/01/16 and Laura Peirson from 09/12/16 to 09/26/16. Updated 10/05/16

  6. To ratify Google 101 Professional Development work during August 2016 at $105 per day not to exceed the number of days listed using Title II Funds, as attached:
    Google 101 Professional Development 

  7. To ratify resignation from coaching position for the 16-17 SY, as attached:
    Ratify Coaching Resignation

  8. To ratify transfers for the 16-17 SY, as attached:
    Ratify Transfers

  9. To ratify employment for the 16-17 SY, as attached:
    Employment 

  10. To ratify Non-Public Nurses for the 16-17 SY, as attached:
    Non-Public Nurses

  11. To ratify School Head Nurse, Michele Kaminski, for the 16-17 SY, stipend $3,000.

  12. To ratify corrections to salaries effective 09/01/16 for the 16-17 SY, as attached:
    Ratify Corrections to Salaries

  13. To ratify summer payment for the CST, one (1) day, $62 per hour for 6 hours not to exceed $372, for the 16-17 SY, as attached:
    Ratify CST

  14. To approve the following employees $2,000 per semester for Semester I & II to keep the library at BTHS open one (1) hour after the end of the regular school day for the 16-17 SY, as attached:
    Extend Library Hours

  15. To ratify approval of the contract for Timothy Piccuirrio, Building Maintenance Night Inspector for the 16-17 SY.

  16. To ratify salaries to reflect that they are prorated for the 16-17 SY, as attached:
    Ratify Salaries - Prorated

  17. To approve black seal stipend for Vint Thomas in the amount of $525 for the 16-17 SY.

  18. To ratify changes to employment for the 16-17 SY, as attached:
    Changes to employment

  19. To ratify change to employment for the 16-17 SY, as attached:
    Ratify Change to Employment 

  20. To ratify six (6) hours of Summer ELL Screening in August at $49 per hour, for Joann Betancourt to place Kindergarten students for the 16-17 SY. 

  21. To approve leaves of absence for the 16-17 SY, as attached:
    Leaves of Absence 

  22. To ratify leaves of absence for the 16-17 SY, as attached:
    Ratify Leaves of Absence 

  23. To ratify changes in leaves of absence for the 16-17 SY, as attached:
    Ratify Changes in Leaves of Absence 

  24. To approve change to leave of absence for the 16-17 SY, as attached:
    Approve Change to Leave

  25. To approve event worker for the 16-17 SY, as attached:
    Event Worker 

  26. To approve transfer for the 16-17 SY, as attached:
    Transfer

  27. To ratify Corinne Coyle, BTHS Assistant Coach Field Hockey, stipend $5,733, effective 09/01/16

  28. To ratify staff effective 09/12/16 to cover detention at BMHS for the 16-17 SY, at $27 per hour, as attached:
    BMHS Detention

  29. To ratify corrections for BTEA member salaries for the 16-17 SY, as attached:
    BTEA Salary Corrections

  30. To ratify BEST staff for the 16-17 SY, as attached:
    BEST

  31. To ratify substitutes for the 16-17 SY, as attached:
    Substitutes

  32. To approve a resignation for the 16-17 SY, as attached:
    Resignation

  33. To approve Maria DeBruin to be the volunteer advisor for the Math & Science Honor Society at BMHS for the 16-17 SY.

  34. To ratify staff effective 09/30/16 to cover detention at BTHS for the 16-17 SY, at $27 per hour, as attached:
    BTHS Detention

  35. To ratify a correction to a salary, as attached:
    Ratify Salary Correction

  36. To approve salaries paid through Title I & II funds for the 16-17 SY, as attached:
    Title I Salaries
    Title II Salaries

  37. To ratify the attached staff members as the Jump Start Nurses for Title I & III, as specified, from 07/19/16 through 08/11/16, at $49 per hour, not to exceed 36 hours and for one (1) day of planning at $105. 
    Jump Start Nurses

  38. To approve settlement agreement OAL DOCKET NO.: CSV18439-2015S (TWU Appeal). 

  39. To ratify James McLees as the BMHS Assistant Boys Soccer Coach effective 09/26/16, $4,586 stipend for the 16-17 SY.

BOARD COMMENT: HUMAN RESOURCES

PUBLIC COMMENT: HUMAN RESOURCES

PUBLIC COMMENT

 

BOARD COMMENT

 

CALENDAR

DATE

EVENT

TIME

October 10, 2016 Columbus Day
Schools Closed For Students
Professional Day For Staff
October 12, 2016 Yom Kippur Schools Closed
October 27, 2016 Regular Meeting 7:00 PM BTHS

ADJOURNMENT

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