PLEASE NOTE THAT AGENDAS ARE SUBJECT TO CHANGE UNTIL THE TIME OF THE BOARD MEETING

 

OPEN MEETING

Call to Order

ROLL CALL

 

OPEN PUBLIC MEETINGS ACT NOTICE

The New Jersey Open Public Meetings Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this Act, the Brick Township Board of Education has caused notice of this meeting to be posted on the Administration Office Bulletin Board, the official District website and Channel BTV-20, and sent to the Asbury Park Press, the Brick Times, the Star Ledger and Municipal Clerk's Office.

EXECUTIVE SESSION

RESOLUTION TO ENTER CLOSED SESSION

WHEREAS, the Brick Township Board of Education("Board") has been formed pursuant to applicable New Jersey statutes, and
WHEREAS, the Board is charged with the responsibility of performing all acts and doing all things consistent with law and the rules of the State Board of Education, necessary for the lawful and proper conduct, equipment and maintenance of the public schools and public school property of the Brick Township School District, and
WHEREAS, Section 7 of the Open Public Meetings Act (N.J.S.A. 10:4-12) permits the exclusion of the public ("Executive Session") from a meeting of the Board in certain circumstances, and
WHEREAS, the Board has determined that circumstances exist for such an Executive Session, and
WHEREAS, the Board has found the action described below to be necessary and proper,
NOW, THEREFORE BE IT RESOLVED by the Board on December 22, 2016 that:
    1. The public shall be excluded from discussion of and action on the Executive Session herein set forth.
    2. The session will be approximately thirty minutes and the general nature of the subject matter to be discussed is as follows:
Harassment, Intimidation and Bullying Reports Possible Personnel Settlement 6905 Added 12/22/16

    3. It is anticipated at this time that the above stated subject matter will be made public if and when it is deemed to be in the public interest to do so and the need for confidentiality is no longer required by the Board.

SALUTE TO THE FLAG AND A MOMENT OF SILENCE

PRESENTATIONS

  •  BRICK MEMORIAL AND BRICK TOWNSHIP HIGH SCHOOL STUDENT REPRESENTATIVES

APPROVAL OF MINUTES

  1. OCTOBER 6, 2016 - EXECUTIVE SESSION

  2. OCTOBER 6, 2016 - SPECIAL MEETING

  3. OCTOBER 27, 2016 - EXECUTIVE SESSION

  4. OCTOBER 27, 2016 - REGULAR MEETING

  5. NOVEMBER 17, 2016 - EXECUTIVE SESSION

  6. NOVEMBER 17, 2016 -  REGULAR MEETING 

REPORTS

  • COMMITTEE REPORTS

  • INTERIM SUPERINTENDENT'S REPORT

CURRICULUM & INSTRUCTION - The Interim Superintendent recommends that the Board approve the following items.

  1.  To approve Field Trips, as attached:
    FIELD TRIPS


  2. To ratified a field trip, as attached:
    FIELD TRIP


  3. To approve Workshops, as required by the School District Accountability Act, as attached:
    WORKSHOPS


  4. To approve placements of college students for Student Teaching, Field Experiences, Classroom Observations, Internships and Externships, as attached:
    STUDENT PLACEMENTS


  5. To ratify submission of the Loews Toolbox for Education Grant Application.


  6. To approve the submission of the 2017 Sustainable Jersey For Schools Small Grant Application.


  7. To approve the following revisions to the 2016-2017 School Calendar:

    High School Exam Dates:
    • January 26 & 27, 2017 (Early Dismissal for High School students Only)

    • June 12 & 13, 2017 (Early Dismissal days for all students)


  8. To approve the submission of the NJDOE: New Jersey Tiered System of Supports Early Reading Professional Development Grant Application.




BOARD COMMENT: CURRICULUM & INSTRUCTION

PUBLIC COMMENT: CURRICULUM & INSTRUCTION

OPERATIONS - The Interim Superintendent recommends that the Board approve the following items.

  1. To approve budget transfers, as attached:
    TRANSFERS


  2. To accept the Board Secretary's and Treasurer of School Monies Reports, as attached:
    BOARD SECRETARY'S REPORT
    TREASURER'S REPORT


  3. To approve that pursuant to 6A:23A-16.10(c)3, the School Business Administrator/Board Secretary certifies that the total encumbrances and expenditures for each line item does not exceed the line item appropriation in accordance with 6A:23A-16.10(a) as of November 30, 2016.



  4. To approve that pursuant to 6A:23A-16.10(c)4, The Board of Education after review of the School Business Administrator/Board Secretary's and Treasurer of School Monies Reports as of November 30, 2016, and upon Consultation with appropriate School District Officials, certifies that no fund has been over-expended in violation of 6A:23A-16.10(b), and that sufficient funds are available to the District Board of Education's financial operations for the remainder of the school year.


  5. To approve the payment of vouchers, as attached:
    REGULAR CHECKS
    MANUAL CHECKS
    WIRE PAYMENTS


  6. To approve the Use of School District Facilities Reports, as attached:
    NON-CHARGEABLE USE OF FACILITIES
    CHARGEABLE USE OF FACILITIES



  7. To identify the attached items surplus equipment, no longer required for school purposes, and authorize the Business Administrator/Board Secretary to discard these items in accordance with N.J.S.A.18A:18A-45, (items to be sold on govdeals.com or a similar type of online service), as attached:
    SURPLUS


  8. To ratify a termination of Out of District Student placement, as attached:
    CHILDREN'S CENTER OF MONMOUTH COUNTY 1957


  9. To ratify revisions to Out of District Student Placements, previously approved, as attached:
    SEARCH DAY 9522
    OAKWOOD 3099


  10. To ratify Out of District Student Placements, as attached:
    COLLIER 6533
    TOMS RIVER 1646
    EAST MOUNTAIN SCHOOL 4055
    DCF 0280 AND 2934


  11. To ratify acceptance of two $10,000 Grant Awards from the Ocean First Foundation, for Emma Havens Young Elementary and Brick Township High School.


  12. To approve a Resolution for School Photography Services, as follows:
    WHEREAS,
    there exists a need for a provider of School Photography Services, and
    WHEREAS, this appointment is awarded as an Extraordinary Unspecifiable Service in accordance with the provisions of N.J.S.A. 18A:18A-5(2) as the services to be performed are specialized and qualitative in nature and require significant training and expertise in the field, and
    NOW THEREFORE BE IT RESOLVED by the Brick Township Board of Education, as follows:
    1. That LORS Photography in accordance with their RFP response dated November 5, 2014 be and is hereby appointed by the Brick Township Board of Education to said position.
    2. The fee for services shall be as per the proposal, as attached:
    LORS PHOTOGRAPHY
    3. A copy of this Resolution shall be published in the Asbury Park Press as required by law within 20 days after its passage.
    4. A certified copy of this Resolution, together with a copy of the proposal shall remain on file and be available for inspection.
    5. The duration of this appointment shall be from January 1, 2017 through December 31, 2017.


  13. To ratify a Non-Fair and Open Resolution for a Provider of Learning Disabilities Teacher Consultant Services, as follows:
    WHEREAS, there exists a need for LDTC Services, and
    WHEREAS, N.J.S.A. 18A:18A-5 et seq requires any contract in which the amount exceeds the bid threshold be awarded by the Brick Township Board of Education by resolution at a public meeting; and
    WHEREAS, N.J.S.A. 18A:18A-5 also states that Professional Services may be negotiated and awarded without public advertising for bids and bidding; and
    WHEREAS, N.J.S.A. 18A:18A-5(a)1 states that the Board of Education shall in each instance state supporting reasons for its action in the resolution awarding each contract and shall forthwith cause to be printed once, in an official newspaper, a brief notice stating the nature, duration, service and amount of the contract, and that the resolution and contract are on file and available for public inspection in the Office of the Board of Education; and
    WHEREAS, N.J.A.C 6A:23A-5.2(a)4 states that Professional Services Contracts are to be issued in a deliberative and efficient manner such as through a Request for Proposal based on cost and other specified factors that ensures the District receives the highest quality services at a fair and competitive price.
    NOW THEREFORE BE IT RESOLVED by the Brick Township Board of Education, as follows:
    1. That Delta T Group be and is hereby appointed by the Brick Township Board of Education to said position.
    2. This appointment is made without competitive bidding as a Professional Service under the provisions of the Local Public Contract Law because the services are to be performed by a recognized professional licensed and regulated by law and as a Non-Fair and Open Contract in accordance with N.J.S.A. 19A:44A-20.26.
    3. The fee for services shall not exceed $56,784.00.
    4. The duration of this appointment shall be through June 30, 2017.
    5. A copy of this resolution shall be published in the Asbury Park Press required by law within 20 days after its passage.
    6. A certified copy of this resolution, together with a copy of the proposal shall remain on file and be available for inspection.


  14. To approve the 2015-2016 Audit Recommendations, as listed:

    Administrative Policies & Procedures

    No Recommendations

    Financial Planning, Accounting & Reporting

    No Recommendations

    School Purchasing Program

    No Recommendations

    School Food Services

    No Recommendations

    Student Body Activities

    No Recommendations

    Application for State School Aid

    No Recommendations

    Pupil Transportation

    No Recommendations

    Facilities & Capital Assets

    No Recommendations

    Miscellaneous

    Extended School Time – The School District Adhere to the Policy in effect related to late fees for enterprise Fund Revenue

    Follow-Up on prior year findings

    No Recommendations




  15. To approve the Corrective Action Plan for the 2015-2016 Audit, as attached:
    CORRECTIVE ACTION PLAN 2016


  16. To ratify a Joint Transportation Agreement with Toms River Schools in the amount of $1,247.40, as attached:
    TOMS RIVER JOINTURE


  17. To approve a Shared Service Agreement between the Brick Township Board of Education and the Educational Information and Resource Center, on file in the Office of the Business Administrator.


  18. To approve an Affiliation Agreement with Harcum College, on file in the Office of the Business Administrator.


  19. To approve a change order, as attached:
    JOHNSON AND BARON  BTHS NO 1


  20. To approve submission of an amendment to the Fiscal Year Federal Individuals with Disabilities Act (IDEA) Grant to incorporate carryover funds from Fiscal Year 2016 and to approve acceptance of these funds as listed:

    IDEA Basic

    $18,533

    IDEA Preschool

    $22,871



  21. To approve a Resolution authorizing contracts with certain approved State Contract Vendors, as follows:
    WHEREAS,
    the Brick Township Board of Education may by resolution and without advertising for bids, purchase any goods or services under the State of New Jersey Cooperative Purchasing Program for any State contracts entered into on behalf of the State by the Division of Purchase and Property in the Department of the Treasury; and
    WHEREAS, the Brick Township Board of Education has the need on a timely basis to purchase goods or services utilizing State Contracts; and
    WHEREAS, the Brick Township Board of Education intends to enter into contracts with the attached referenced State Contract Vendors through this resolution and properly execute contracts, which shall be subject to all conditions applicable to the current State Contracts.
    NOW THEREFORE BE IT RESOLVED that the Brick Township Board of Education authorizes the Purchasing Agent to purchase certain goods or services from those approved New Jersey State Contract Vendors on the attached list, pursuant to all conditions of the individual State Contract; and
    BE IT FURTHER RESOLVED that the duration of the contracts between the Brick Township Board of Education and the referenced State Contract Vendors shall be from July 1, 2016 through June 30, 2017.
    STATE CONTRACT VENDORS


  22. To approve a Resolution, as follows:
    BE IT RESOLVED
    that the transaction herein referred to being herewith approved, to wit, the sale of the above portion of vacant land to purchaser, pursuant to a contract of sale entered into on June 27, 2013, this Board of Education of the Township of Brick is hereby directed, authorized and empowered to execute, acknowledge and deliver such documents, instruments and papers and perform such acts as may be legally, properly and reasonable required or necessary for the purpose of conveying property owned by the Brick Township Board of Education, known as 00 Harrison Avenue, Brick, NJ 08724, portion of Block 1107, Lot 4, to purchaser for the sum of $6,100.00.


  23. To approve a Resolution for Participation of Transportation Services for the 2016-2017 school year with Sussex County Regional Transportation Cooperative, on file in the Office of the Business Administrator.


  24. To ratify the revised Tax Levy Schedule for the 2016-2017 school year, as attached:
    TAX LEVY SCHEDULE


  25. To ratify a Resolution for Legal Counsel Services for Special Education Matters, as follows:
    WHEREAS,
    there exists a need for Legal Counsel Services for certain Special Education Matters, and
    WHEREAS, N.J.S.A. 18A:18A-5 et seq requires any contract in which the amount exceeds the bid threshold be awarded by the Board of Education by resolution at a public meeting; and
    WHEREAS, N.J.S.A. 18A:18A-5 also states that the Board of Education shall in each instance state supporting reasons for its action in the resolution awarding each contract and shall forthwith cause to be printed once in an official newspaper a brief notice stating the nature, duration, service and amount of contract and that the resolution and contract are on file and available for inspection in the Office of the Board of Education; and
    WHEREAS, N.J.A.C. 6A:23A-5.2(A)5 states Professional Services contracts are to be issued in a deliberative and efficient manner such as through a Request for Proposal based on cost and other specified factors that ensures the District receives the highest quality services at a fair and competitive price,
    WHEREAS, on June 30, 2016, Schwartz Simon, Edelstein and Celso were approved for pending cases, and
    WHEREAS, a need for existing Legal Counsel Services for these cases still exists.
    NOW THEREFORE BE IT RESOLVED, by the Brick Township Board of Education, as follows:
    1. That Schwartz, Simon, Edelstein and Celso be and is hereby appointed by the Brick Township Board of Education to said position for the purpose of completing matters on pending cases.
    2. This appointment is made without competitive bidding as a Professional Service under the provisions of Local Public Contract Law because the services are to be performed by a recognized professional, licensed and regulated by law and meets the requirements of N.J.S.A. 19A:44A-20.26.
    3. The fee for services shall not exceed $84,680.
    4. A copy of this Resolution shall be published in the Asbury Park Press as required by law within twenty (20) days after its passage.
    5. A certified copy of this Resolution together with a copy of the proposal shall remain on file and be available for inspection.


  26. To approve an Appeals Program Addendum Agreement with Caremark/CVS, on file in the Office of the Business Administrator.


  27. To ratify an Agreement with Just Energy for the Sale of Solar Renewable Energy Credits, on file in the Office of the Business Administrator.



  28. To recommend authorization for the Business Administrator/Qualified Purchasing Agent to utilize a Competitive Contracting process for solicitation of a provider of Pharmacy Benefit Management Analytics.


  29. To approve a Specialized Medication CRD with CVS/Caremark, on file in the Office of the Business Administrator.


  30. To ratify a resolution for a Shared Services Agreement with Pt. Pleasant Beach Board of Education to transport their Fall Athletes at 4 hours per day at $45 per hour for a total of $2,520 payable by the Pt Pleasant Board of Education to the Brick Township Board of Education.


  31. To approve an Agreement with The Grand at 1600 for the BMHS ROTC Ball to be held on February 10, 2017, on file in the Office of the Business Administrator.


  32. To approve an Agreement with Jersey Shore DJ's for the BMHS ROTC Ball to be held on February 10, 2017, on file in the Office of the Business Administrator.


  33. To approve a Resolution to allocate NJSIG Safety Grant funds for the purpose of Stormwater Pipe Joint Sealing in the Veterans Complex Parking Lot, as follows:
    WHEREAS, the Brick Township Board of Education has funds remaining from the NJSIG Safety Grants in the amount of $42,149.45, and
    WHEREAS, the Stormwater Piping at the Veterans Complex is in need of immediate repair, and
    WHEREAS, T&M Associates has obtained quotes on behalf of the Board to perform joint sealing on the interior of the Stormwater Piping at the Veterans Complex, and
    WHEREAS, the lowest responsible quote is in the amount not to exceed, $33,650.00
    NOW THEREFORE BE IT RESOLVED that the Brick Township Board of Education authorizes the transfer of $33,650.00 from NJSIG Safety Grants that have previously been closed.


BOARD COMMENT: OPERATIONS

PUBLIC COMMENT: OPERATIONS

HUMAN RESOURCES - The Interim Superintendent recommends that the Board approve the following items.

  1. To ratify change to start date for the 16-17 SY, as attached:
    Ratify Change to Start Date

  2. To ratify change of employment for the 16-17 SY, as attached:
    Ratify Change of Employment 

  3. To approve retirements for the 16-17 SY, as attached: Updated 12/21/16
    Retirements 


  4. To ratify transfers for the 16-17 SY, as attached: 
    Ratify Transfers

  5. To approve resignations for the 16-17 SY, as attached:
    Resignations

  6. To correct the effective date of the attached revised Title I Salary Allocations for the 16-17 SY to 11/01/16, as attached:
    Title I Salary Allocations

  7. To approve an athletic worker for the 16-17 SY, as attached:
    Athletic Event Worker

  8. To ratify resignations for the 16-17 SY, as attached:
    Ratify Resignations

  9. To approve employment for the 16-17, as attached:
    Employment

  10. To approve a transfer for the 16-17, as attached:
    Transfer

  11. To ratify the termination of employee 8896 effective 12/09/16.

  12. To approve Joann Betancourt to be the mentor to Yelitza Cruz for the 16-17 SY. 

  13. To approve changes to employment for the 16-17 SY, as attached: Updated 12/21/16
    Changes to Employment 

  14. To approve a degree increase for the 16-17 SY, as attached:
    Degree Increase

  15. To ratify changes in leaves of absence for the 16-17 SY, as attached:
    Ratify Changes in Leaves

  16. To ratify leaves of absence for the 16-17 SY, as attached:
    Ratify Leaves of Absence

  17. To approve leaves of absence for the 16-17 SY, as attached: Updated 12/21/16
    Leaves of Absence

  18. To approve Winter Volunteer Coaches for the 16-17 SY, as attached:
    Winter Volunteer Coaches

  19. To approve course reimbursements for the 16-17 SY, as attached:
    Course Reimbursements

  20. To approve additional hours for Part Time Technology Employees for the 16-17 Sy, as attached:
    Part Time Technology

  21. To ratify change for Anthony Santangelo from Winter Volunteer Wrestling Coach at BMHS to Winter Volunteer Ice Hockey Coach at BMHS for the 16-17 SY.

  22. To rescind appointment for Sara Ball as the Co-Advisor for Early Act and Co-SYSOP at Herbertsville School for the 16-17 SY.

  23. To approve the removal of a substitute for the 16-17 SY, as attached:
    Substitute Removal

  24. To approve Substitutes for the 16-17 SY, as attached: Updated 12/21/16
    Substitutes

  25. To approve a BEST employee for the 16-17 SY, as attached:
    BEST

  26. To ratify Angela Smith as the BTHS Assistant Yearbook Advisor effective 09/01/16, $3,784 stipend for the 16-17 SY.

BOARD COMMENT: HUMAN RESOURCES

PUBLIC COMMENT: HUMAN RESOURCES

POLICIES

  1. To approve on First Reading Policy 2415.30, Title I Educational Stability for Children in Foster Care, as attached:
    POLICY 2415.30

BOARD COMMENT: POLICIES

PUBLIC COMMENT: POLICIES

PUBLIC COMMENT

 

BOARD COMMENT

 

CALENDAR

DATE

EVENT

TIME

DECEMBER 23, 2016

WINTER BREAK

EARLY DISMISSAL

DECEMBER 26, 2016 THRU JANUARY 2, 2017

WINTER BREAK

SCHOOLS CLOSED

JANUARY 5, 2017

REORGANIZATION MEETING

7:00PM BTHS

JANUARY 16, 2017 MARTIN LUTHER KING JR. DAY SCHOOLS CLOSED

ADJOURNMENT

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