PLEASE NOTE THAT AGENDAS ARE SUBJECT TO CHANGE UNTIL THE TIME OF THE BOARD MEETING

 

OPEN MEETING

Call to Order

ROLL CALL

 

OPEN PUBLIC MEETINGS ACT NOTICE

The New Jersey Open Public Meetings Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this Act, the Brick Township Board of Education has caused notice of this meeting to be posted on the Administration Office Bulletin Board, the official District website and Channel BTV-20, and sent to the Asbury Park Press, the Brick Times, the Star Ledger and Municipal Clerk's Office.

EXECUTIVE SESSION

RESOLUTION TO ENTER CLOSED SESSION

WHEREAS, the Brick Township Board of Education("Board") has been formed pursuant to applicable New Jersey statutes, and
WHEREAS, the Board is charged with the responsibility of performing all acts and doing all things consistent with law and the rules of the State Board of Education, necessary for the lawful and proper conduct, equipment and maintenance of the public schools and public school property of the Brick Township School District, and
WHEREAS, Section 7 of the Open Public Meetings Act (N.J.S.A. 10:4-12) permits the exclusion of the public ("Executive Session") from a meeting of the Board in certain circumstances, and
WHEREAS, the Board has determined that circumstances exist for such an Executive Session, and
WHEREAS, the Board has found the action described below to be necessary and proper,
NOW, THEREFORE BE IT RESOLVED by the Board on March 9, 2017 that:
    1. The public shall be excluded from discussion of and action on the Executive Session herein set forth.
    2. The session will be approximately one hour and the general nature of the subject matter to be discussed is as follows:
Harassment, Intimidation and Bullying Reports Litigation - 8991
    3. It is anticipated at this time that the above stated subject matter will be made public if and when it is deemed to be in the public interest to do so and the need for confidentiality is no longer required by the Board.

SALUTE TO THE FLAG AND A MOMENT OF SILENCE

PRESENTATIONS

  • BRICK MEMORIAL AND BRICK TOWNSHIP HIGH SCHOOL STUDENT REPRESENTATIVES

  • PAST BOARD MEMBER RECOGNITION

  • BUDGET BUILDING I - FACILITIES, TECHNOLOGY AND SCHOOL BUDGETS

APPROVAL OF MINUTES

  1. FEBRUARY 9, 2017 - EXECUTIVE SESSION

  2. FEBRUARY 9, 2017 - REGULAR MEETING

REPORTS

  • COMMITTEE REPORTS

  • INTERIM SUPERINTENDENT'S REPORT

CURRICULUM & INSTRUCTION - The Interim Superintendent recommends that the Board approve the following items.

  1.  To approve Field Trips, as attached:
    FIELD TRIPS


  2. To ratify Field Trips, as attached:
    FIELD TRIPS


  3. To approve Workshops, as required by the School District Accountability Act, as attached:
    WORKSHOPS


  4. To approve placements of college students for Student Teaching, Field Experiences, Classroom Observations, Internships and Externships, as attached:
    STUDENT PLACEMENTS


  5. To approve the revised 2016-2017 SY Calendar, as attached:
    CALENDAR

BOARD COMMENT: CURRICULUM & INSTRUCTION

PUBLIC COMMENT: CURRICULUM & INSTRUCTION

OPERATIONS - The Interim Superintendent recommends that the Board approve the following items.

  1. To approve budget transfers, as attached:
    TRANSFERS


  2. To accept the Board Secretary's and Treasurer of School Monies Reports, as attached:
    BOARD SECRETARY'S REPORT
    TREASURER'S REPORT



  3. To approve that pursuant to 6A:23A-16.10(c)3, the School Business Administrator/Board Secretary certifies that the total encumbrances and expenditures for each line item does not exceed the line item appropriation in accordance with 6A:23A-16.10(a) as of January 31, 2017.



  4. To approve that pursuant to 6A:23A-16.10(c)4, The Board of Education after review of the School Business Administrator/Board Secretary's and Treasurer of School Monies Reports as of January 31, 2017, and upon Consultation with appropriate School District Officials, certifies that no fund has been over-expended in violation of 6A:23A-16.10(b), and that sufficient funds are available to the District Board of Education's financial operations for the remainder of the school year.


  5. To approve the payment of vouchers, as attached:
    REGULAR CHECKS
    MANUAL CHECKS
    WIRE PAYMENTS


  6. To approve the Use of School District Facilities Reports, as attached:
    NON-CHARGEABLE USE OF FACILITIES
    CHARGEABLE USE OF FACILITIES



  7. To identify the attached items surplus equipment, no longer required for school purposes, and authorize the Business Administrator/Board Secretary to discard these items in accordance with N.J.S.A.18A:18A-45, (items to be sold on govdeals.com or a similar type of online service), as attached:
    SURPLUS


  8. To ratify a termination of an Out of District Student placement, as attached:
    COLLIER 6039


  9. To ratify contracts for In-Coming Tuition Students, as attached:
    JACKSON 1889
    TINTON FALLS 3150



  10. To ratify Out of District Student Placements, as attached:
    COLLIER 2872
    COMMISSION FOR THE BLIND 3135
    PLAINFIELD 7795
    PLAINFIELD 9000
    PLAINFIELD 9048
    TOMS RIVER 9077
    TOMS RIVER 9078


  11. To approve an Agreement with Tri-State Tours, as attached:
    TRI STATE TOURS


  12. To accept a Grant award of $1,000 from Plymouth Rock Assurance for Brick Township High School.


  13. To accept a $50 Gift Card from Lexia Learning for Herbertsville Elementary School.


  14. To accept classroom furniture valued at approximately $5,500 for Osbornville Elementary School from Osbornville Elementary School PTA.


  15. To approve a Resolution authorizing contracts with certain approved State Contract Vendors, as follows:
    WHEREAS,
    the Brick Township Board of Education may by resolution and without advertising for bids, purchase any goods or services under the State of New Jersey Cooperative Purchasing Program for any State contracts entered into on behalf of the State by the Division of Purchase and Property in the Department of Treasury; and
    WHEREAS, the Brick Township Board of Education has the need on a timely basis to purchase goods or services utilizing State Contracts; and
    WHEREAS, the Brick Township Board of Education intends to enter into contracts with the attached referenced State Contract Vendors through this resolution and properly execute contracts, which shall be subject to all conditions applicable to the current State Contracts.
    NOW THEREFORE BE IT RESOLVED that the Brick Township Board of Education authorizes the Purchasing Agent to purchase certain goods or services from those approved New Jersey State Contract Vendors on the attached list, pursuant to all conditions of the individual State Contract; and
    BE IT FURTHER RESOLVED that the duration of the contracts between the Brick Township Board of Education and the referenced State Contract Vendors shall be from July 1, 2016 through June 30, 2017.
    STATE CONTRACT VENDORS


  16. To approve a Settlement Agreement for Student 0856.


  17. To approve a Lease Agreement with Green Cove Marina effective May 1, 2017 through April 30, 2018, as attached:
    GREEN COVE LEASE AGREEMENT


  18. REMOVED 03/09/17


  19. To approve a Resolution for Civil Engineering Services for the Veterans Parking Lot Project. (To be decided after discussion at the Board Meeting)


  20. To approve a Non-Fair and Open Resolution for a Provider of Civil Engineering Services for the Brick Township High School East Parking Lot, as follows:
    WHEREAS, there exists a need for Civil Engineering Services; and
    WHEREAS, N.J.S.A. 18A:18A-5 et seq requires any contract in which the amount exceeds the bid threshold be awarded by the Brick Township Board of Education by resolution at a public meeting; and
    WHEREAS, N.J.S.A. 18A:18A-5a (1) states that the Board of Education shall in each instance shall state supporting reasons for its action in the resolution awarding each contract and shall forthwith cause to be printed once, in an official newspaper, a brief notice stating the nature, duration, service and amount of the contract, and that the resolution and contract are on file and available for public inspection in the Office of the Board Education; and
    WHEREAS, N.J.A.C. 6A:23-A-5.2(a)4 states Professional Services contracts are to be issued in a deliberative and efficient manner such as through a Request for Proposal based on cost and other specified factors that ensures the District receives the highest quality services at a fair and competitive price.
    NOW THEREFORE BE IT RESOLVED, by the Brick Township Board of Education, as follows:
    1. That CHA Consultants be and is hereby appointed by the Brick Township Board of Education to said position.
    2. This appointment is made without competitive bidding as a Professional Service under the provisions of the Local Public Contract Law because the services are to be performed by a recognized professional licensed and regulated by law and as a Non-Fair and Open contract in accordance with N.J.S.A. 19A:44A-20.26.
    3. The fee for services shall not exceed $50,428.88, as per attached proposal:
    BTHS EAST PARKING LOT PROPOSAL Added 03/08/17
    4. The duration of this appointment shall be for twelve months from this date.
    5. A copy of this resolution shall be published in the Asbury Park Press required by law within twenty days after its passage.
    6. A certified copy of this resolution together with a copy of the proposal shall remain on file and be available for inspection.



  21. To approve a Non-Fair and Open Resolution for a Provider of Architectural Services for the Warren H. Wolf Elementary School Roof, as follows:
    WHEREAS, 
    there exists a need for Architectural Services; and
    WHEREAS, N.J.S.A. 18A:18A-5 et seq requires any contract in which the amount exceeds the bid threshold be awarded by the Brick Township Board of Education by resolution at a public meeting; and
    WHEREAS, N.J.S.A. 18A:18A-5a (1) states that the Board of Education shall in each instance shall state supporting reasons for its action in the resolution awarding each contract and shall forthwith cause to be printed once, in an official newspaper, a brief notice stating the nature, duration, service and amount of the contract, and that the resolution and contract are on file and available for public inspection in the Office of the Board Education; and
    WHEREAS, N.J.A.C. 6A:23-A-5.2(a)4 states Professional Services contracts are to be issued in a deliberative and efficient manner such as through a Request for Proposal based on cost and other specified factors that ensures the District receives the highest quality services at a fair and competitive price.
    NOW THEREFORE BE IT RESOLVED, by the Brick Township Board of Education, as follows:
    1. That Netta Architects be and is hereby appointed by the Brick Township Board of Education to said position.
    2. This appointment is made without competitive bidding as a Professional Service under the provisions of the Local Public Contract Law because the services are to be performed by a recognized professional licensed and regulated by law and as a Non-Fair and Open contract in accordance with N.J.S.A. 19A:44A-20.26.
    3. The fee for services shall not exceed $81,000, as per attached proposal:
    WARREN H WOLF ELEMENTARY ROOF PROPOSAL Added 03/08/17
    4. The duration of this appointment shall be for twelve months from this date.
    5. A copy of this resolution shall be published in the Asbury Park Press required by law within twenty days after its passage.
    6. A certified copy of this resolution together with a copy of the proposal shall remain on file and be available for inspection.




  22. To approve a Non-Fair and Open Resolution for a Provider of Architectural Services for the Brick Township High School Track Project, as follows:
    WHEREAS, 
    there exists a need for Architectural Services; and
    WHEREAS, N.J.S.A. 18A:18A-5 et seq requires any contract in which the amount exceeds the bid threshold be awarded by the Brick Township Board of Education by resolution at a public meeting; and
    WHEREAS, N.J.S.A. 18A:18A-5a (1) states that the Board of Education shall in each instance shall state supporting reasons for its action in the resolution awarding each contract and shall forthwith cause to be printed once, in an official newspaper, a brief notice stating the nature, duration, service and amount of the contract, and that the resolution and contract are on file and available for public inspection in the Office of the Board Education; and
    WHEREAS, N.J.A.C. 6A:23-A-5.2(a)4 states Professional Services contracts are to be issued in a deliberative and efficient manner such as through a Request for Proposal based on cost and other specified factors that ensures the District receives the highest quality services at a fair and competitive price.
    NOW THEREFORE BE IT RESOLVED, by the Brick Township Board of Education, as follows:
    1. That Netta Architects be and is hereby appointed by the Brick Township Board of Education to said position.
    2. This appointment is made without competitive bidding as a Professional Service under the provisions of the Local Public Contract Law because the services are to be performed by a recognized professional licensed and regulated by law and as a Non-Fair and Open contract in accordance with N.J.S.A. 19A:44A-20.26.
    3. The fee for services shall not exceed $84,375, as per the attached proposal:
    BRICK TOWNSHIP HIGH SCHOOL TRACK PROPOSAL Added 03/08/17
    4. The duration of this appointment shall be for twelve months from this date.
    5. A copy of this resolution shall be published in the Asbury Park Press required by law within twenty days after its passage.
    6. A certified copy of this resolution together with a copy of the proposal shall remain on file and be available for inspection.




  23. Be It Resolved that the tentative budget be approved for the 2017-2018 school year and the Secretary of the Board of Education be authorized to submit the following tentative budget to the Executive County Superintendent of Schools for approval in accordance with the statutory deadline and to advertise said tentative budget in the Asbury Park Press in accordance with the form suggested by the State Department of Education and according to law; and
    BE IT FURTHER RESOLVED, that a public hearing will be held at the Brick Memorial High School Auditorium, 2001 Lanes Mill Road, Brick, NJ 08724 on April 27, 2017 at 7:00PM for the purpose of conducting a public hearing on the budget for the 2017-2018 school year.  Updated 03/08/17

    GENERAL FUND

    SPECIAL REVENUE

    DEBIT SERVICE

    TOTAL

    2017-2018 TOTAL EXPENDITURES

    $146,135,874 $3,721,023 $2,667,572 $152,524,469

    LESS: ANTICIPATED REVENUES

    $  42,973,496 $3,721,023 $  301,509 $  46,996,028

    TAXES TO BE RAISED

    $103,162,378 -0- $2,366,063 $105,528,441






  24. WHEREAS, the Brick Township Board of Education recognizes school staff and Board Members will incur travel/training expenses related to and within the scope of their current responsibilities and for travel/training that promotes the delivery of instruction or furthers the efficient operation of the school district; and
    WHEREAS, N.J.A.C. 6A:23A et seq requires Board Members to receive the approval of theses expenses by a majority of the full voting membership of the Board and Staff Members to receive prior approval of these expenses by the Superintendent of Schools and a majority of the full voting membership of the Board; and
    WHEREAS, a Board of Education may establish for regular district business travel only, an annual school threshold of $1,500 per staff members where prior Board approval shall not be required unless this annual threshold for a staff member is exceeded in a given school year (July 1 through June 30); and
    NOW THEREFORE BE IT RESOLVED, the Board of Education approves all travel/training in compliance with N.J.A.C. 6A:23A et seq as being necessary and unavoidable; and
    BE IT FURTHER RESOLVED, the Board of Education approves the tentative travel/training and related expense reimbursements in accordance with N.J.A.C. 6A;23A-7.3, to a maximum expenditure of $90,060 for all Staff and Board Members. 
    TRAVEL TRAINING BUDGET


  25. To approve the tentative maximum dollar limit to be spent of Public Relations Services and Purchase Professional Services in accordance with 6A:23A-5.2(a)1., as attached:
    PUBLIC RELATIONS AND PURCHASE PROFESSIONAL SERVICES



  26. To approve the tentative dollar thresholds for awards to recognize special accomplishments and to establish budgets supported by general fund revenues for each category of activity in a non-discriminatory manner, in accordance with 6A:23A-5.8, as attached:
    ACTIVITIES BUDGETS


  27. To approve a change in the Late fees for the B.E.S.T. program, as attached:
    BEST PROGRAM LATE FEE CHANGES Revised 03/08/17


  28. To accept a donation of a Keyboard for Veterans Memorial Middle School.

BOARD COMMENT: OPERATIONS

PUBLIC COMMENT: OPERATIONS

HUMAN RESOURCES - The Interim Superintendent recommends that the Board approve the following items.

  1. To accept, with regret retirements, as listed:


    NO.

    EMPLOYEE

    LOCATION/TITLE

    EFFECTIVE

    BRICK EXPERIENCE

    1

    Gerlufsen, Ronald

    WHW/

    Principal

    09/01/17

    16 years, 9 months

    2

    Skola, Cynthia

    EHY/

    Elementary Teacher

    Grade 3

    07/01/17

    19 years, 5 months

    3

    Resnick, Joyce

    BMHS/

    Teacher’s Aide

    09/01/17

    18 years, 6 months

    4

    Rischman, Gail

    DPES/

    Teacher’s Aide

    05/01/17

    25 years, 11 months




  2. To ratify, with regret retirements, as listed

    NO.

    EMPLOYEE

    LOCATION/TITLE

    EFFECTIVE

    BRICK EXPERIENCE

    1

    Suckiel, Celina

    TRANS/

    School Bus Driver

    03/01/17

    20 years, 6 months

    2

    Skerletts, Frank

    HES & LMES/ Teacher

    03/01/17

    27 years, 6 months



  3. To rescind a retirement for the 17-18 SY, as listed:

    NO.

    EMPLOYEE

    LOCATION/TITLE

    EFFECTIVE

    1

    Newman, Romayne

    OSB/BSI Teacher

    01/01/18

     
  4. To approve Substitutes for the 16-17 SY, as attached:
     Substitutes

  5. To approve the removal of substitutes for the 16-17 SY, as listed:

    NO.

    Employee Number

    Title

    1

    6786

    Substitute Custodial Worker

    2

    4319

    Substitute Custodial Worker

    3

    9337

    Substitute Custodial Worker



  6. To approve employment for the 16-17 SY, as listed:

    NO.

    EMPLOYEE

    LOCATION

    TITLE

    SALARY

    EFFECTIVE

    1

    Vermeal, Kaitlin

    HERB

    Teacher’s Aide

    $24,061 (to be pro-rated)

    03/20/17

    2 Douglas, Dawn WHW Teacher's Aide $24,061 (to be pro-rated) 03/10/17
    3 Brodzicki, Marissa LRMS
    Special Education BD
    $51,565
    BA/Step 1
    (to be pro-rated)
    03/27/17



  7. To ratify changes in start dates for the 16-17 SY, as listed:

    NO.

    EMPLOYEE

    LOCATION

    POSITION

    FROM

    TO

    1

    Ehlers, Roseann

    LM

    Special Education

    2/17/17

    2/24/17

    2

    Wojcik, Irene

    BTHS

    Special Education

    2/17/17

    2/24/17




  8. To approve changes in employment for the 16-17 SY, as listed:

    NO.

    EMPLOYEE

    FROM

    TO

    EFFECTIVE

    1

    Lazroe, Lily

    Keyboarding Clerk 2

    $26,911

    Employee Benefits Specialist

    $45,000 (to be pro-rated)

    03/10/17

    2

    Pierson, Laura

    Special Education Teacher BD/ LRMS

    $60,070

    LDTC/District


    No change in pay

    03/27/17

    3 Eggeling, Mary Sub Cafeteria Worker VMMS/ Food Service Worker $6,650 (to be pro-rated) 03/10/17



  9. To approve leaves of absence for the 16-17 SY, as listed:


    NO.

    EMPLOYEE #

    EFFECTIVE

    PAY/BENEFITS

    1

    4187

    06/01/17

    (1 day)

    w/o pay,

    w/benefits




  10.  To ratify leaves of absence for the 16-17 SY, as listed:
    Ratify LOA


  11.  To ratify change in leave of absence for the 16-17 SY, as attached:


    NO.

    EMPLOYEE #

    FROM

    TO

    1

    8972

    LOA

    01/27/17-02/02/17

    w/o pay, w/benefits

    LOA

    01/27/17

    w/o pay, w/benefits

    2

    6447

    LOA

    01/30/17- 02/10/17

    w/o pay, w/o benefits

    LOA

    01/30/17- 04/19/17

    w/o pay, w/o benefits




  12.  To ratify resignations, as listed: Updated 03/09/17


    NO.

    EMPLOYEE

    LOCATION/TITLE

    EFFECTIVE

    BRICK EXPERIENCE

    1

    Dvorak, Karla

    EHY

    Food Service Worker

    5 Hours

    2/24/17

    1 Year, 3 Months




  13.  To approve a resignation as listed:

    NO.

    EMPLOYEE

    LOCATION/TITLE

    EFFECTIVE

    BRICK EXPERIENCE

    1

    Shann, Denise

    VMES/ Nurse

    05/01/17

    1 Year, 9 months

    2

    Acropolis, Tiffany

    LRMS/ 6th Grade LA/SS Teacher

    05/06/17

    10 Years, 8 months





  14. To approve Spring coaches for the 16-17 SY, as listed:


    NO.

    SCHOOL

    ACTIVITY

    POSITION

    NAME

    STIPEND

    1

    BMHS

    Spring Track

    Boys & Girls

    Assistant Coach

    Cuthbert, Allan *

    $5,733


  15.  To approve a volunteer Paraprofessional Aide, Karl Rex, for BTHS Baseball effective 03/10/17.


  16. To appoint Sean Cranston as the Appointing Authority, effective 03/10/17 through 06/30/17.


  17. To approve Addendum to the Memorandum of Agreement between the Brick Township Board of Education and the "TWU" on file in the Human Resource Department in the Central Administration Building.

  18. To rescind the changes in employment for the 16-17 SY, previously approved on February 9, 2017 for Fred Testa Jr., Vincent Demaio, and Scott Wylie.

  19.  To approve Spring volunteer coaches for the 16-17 school year, as listed:

    NO.

    SCHOOL

    ACTIVITY

    SEASON

    NAME

    1

    BMHS

    BOYS LACROSSE

    SPRING

    Przygocki, Daniel



  20. To approve additional athletic event worker for the 16-17 SY, as attached:
    Event Workers

  21. To approve Addendum #2 to the Memorandum of Agreement between the Brick Township Board of Education and the "TWU" on file in the Human Resource Department in the Central Administration Building.



BOARD COMMENT: HUMAN RESOURCES

PUBLIC COMMENT: HUMAN RESOURCES

BOARD COMMENT: POLICIES

PUBLIC COMMENT: POLICIES

PUBLIC COMMENT

 

BOARD COMMENT

 

CALENDAR

DATE

TIME

EVENT

APRIL 6, 2017

REGULAR MEETING
 BMHS

7:00 PM


ADJOURNMENT

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