RESOLUTION TO ENTER CLOSED SESSION

WHEREAS, the Brick Township Board of Education("Board") has been formed pursuant to applicable New Jersey statutes, and
WHEREAS, the Board is charged with the responsibility of performing all acts and doing all things consistent with law and the rules of the State Board of Education, necessary for the lawful and proper conduct, equipment and maintenance of the public schools and public school property of the Brick Township School District, and
WHEREAS, Section 7 of the Open Public Meetings Act (N.J.S.A. 10:4-12) permits the exclusion of the public ("Executive Session") from a meeting of the Board in certain circumstances, and
WHEREAS, the Board has determined that circumstances exist for such an Executive Session, and
WHEREAS, the Board has found the action described below to be necessary and proper,
NOW, THEREFORE BE IT RESOLVED by the Board on July 12, 2018 that:
    1. The public shall be excluded from discussion of and action on the Executive Session herein set forth.
    2. The session will be approximately forty five minutes and the general nature of the subject matter to be discussed is as follows:
Security Audit Report Harassment, Intimidation and Bullying Reports
    3. It is anticipated at this time that the above stated subject matter will be made public if and when it is deemed to be in the public interest to do so and the need for confidentiality is no longer required by the Board.

• College Experience at Brick Township Public Schools
  
  
• NJ State Governor's Jefferson Award for Public Service

1.  JUNE 28, 2018 - SPECIAL MEETING

• COMMITTEE REPORTS
  
  
• SUPERINTENDENT'S REPORT

1. To approve Travel/Training, as required by the School District Accountability Act, as attached:
   TRAVEL/TRAINING
   
   
2. To approve placements of college students for Student Teaching, Field Experiences, classroom Observations, Internships and Externships, as attached:
   STUDENT PLACEMENTS
   
   
3. To approve the submission of the A.E.D Grant. Com for Lanes Mill Elementary School, as attached:
   A.E.D. Grant.Com
   
   

1. To approve the payment of vouchers, as attached:
   REGULAR CHECKS Revised 07/12/18
   MANUAL CHECKS
   WIRE PAYMENTS
   
   
   
2. To identify the attached items surplus equipment, no longer required for school purposes, and authorize the Business Administrator/Board Secretary to discard these items in accordance with N.J.S.A. 18A:18A-45, (items to be sold on govedeals.com or a similar type of online service, terms and conditions are available of the vendor's website and on file in the Office of the Business Administrator/Board Secretary), as attached:
   SURPLUS
   
   
3. To ratify revised pages 2 and 3 for the 2018 2019 contracts for Childrens Center of Monmouth County which were approved on June 28, 2018, as attached:
   CCMC 2 AND 3
   
   
   
4. To approve Out of District Student Placements, as attached:
   

   Oakwood 0064	Commission for the Blind 0067	Commission for the Blind 2834	Commission for the Blind 2836
   Commission for the Blind 2908	Commission for the Blind 3274	Commission for the Blind 3991	Commission for the Blind 4698
   Commission for the Blind 6117	Commission for the Blind 7796

   
   
   
   
5. To approve revised Out of District Student Placements, as attached:
   RUGBY 1783
   RUGBY 4682
   CENTER SCHOOL 8888
   
   
   
   
   
6. To approve corrections from the June 28, 2018 Special Meeting in Out of Student District Placements, as follow:
   

   PREVIOUSLY LISTED AS	SHOULD BE
   The Center School 8666	The Center School 8888
   CCMC 2294	CCMC 2944
   Coastal Learning 6659	Coastal Learning 9050

   
   
   
   
   
7. To ratify Out of District Student Placements, as attached:
   

   CCMC 4667	Harbor School 4040	Harbor School 4639
   Harbor School 1270	Harbor School 3992	New Roads 8526
   Center for Life Long Learning 0856

   
   
   
   
   
   
8. To recommend approval to amend item #8 (Legal Counsel Services/Montenegro, Thompson, Montenegro and Genz) from the June 28, 2018 Special Meeting Agenda to include a not to exceed amount as follows: The fees for services shall be $145 per hour, not to exceed 2,271 hours/$329,295. 
    
   
   
   
9. To ratify a contract with Hobsons/Naviance, as attached:
   BMHS
   
   
    
10. To ratify a Resolution regarding Painting and Repair Services, as follows:
    WHEREAS, N.J.S.A. 18A:18A-42 permits a Board of Education to renew an existing contract provided the existing contract remains substantially unchanged and any increases in the contract cost of the three year period shall be no great than a total of 20% over the initial cost.
    NOW THEREFORE BE IT RESOLVED that the Brick Township Board of Education renew the following for the 2018-2019 school year, as listed:
    

    GPC	Painter $65 Per Hour Painters Helper $40 Per Hour Not to exceed $35,000

    
    
    
    
    
11. To approve a Fair and Open Resolution for a Provider of Civil Engineer Services, as follows:
    WHEREAS, there exists a need for a provider of Civil Engineer Services for the Minor Sub Division of Laurelton School.
    WHEREAS, N.J.S.A. 18A:18A et seq requires any contract in which the amount exceeds the bid threshold be awarded by the Board of Education by resolution at a public meeting; and
    WHEREAS, N.J.S.A. 18A:18A-5 also states that Professional Services may be negotiated and awarded without public advertising for bids and bidding therefore; and
    WHEREAS, N.J.S.A. 18A:18A-5a(1) states that the Board of Education shall in each instance state supporting reasons for its action in the resolution awarding each contract and shall forthwith cause to be printed once in an official newspaper, a brief notice stating the nature, duration, service and amount of the contract and that the resolution and contract are on file and available for inspection in the Office of the Board of Education; and
    WHEREAS, N.J.A.C. 6A:23A-5.2(a)4 states Professional Services contracts are to be issued in a deliberative and efficient manner such as through a Request for Proposal based on cost and other specified factors that ensures the District receives the highest quality services at a fair and competitive price.
    NOW THEREFORE BE IT RESOLVED by the Brick Township Board of Education, as follows:
    1. That Suburban Consulting Engineers be and is hereby appointed by the Brick Township Board of Education to above position.
    2. This appointment is made in accordance with the Request for Proposal dated June 28, 2018 as a Professional Service under the provisions of the Local Public Contract Law because the services are to be performed by a recognized professional, licensed and regulated by law and meets requirements of N.J.S.A. 18A:18A-5.
    3. This appointment is made in a Fair and Open process in accordance with N.J.S.A. 19A:44A-20.26.
    4. The fee for services shall not exceed $10,550.
    MINOR SUBDIVISION LAURELTON
    5. The duration of this appointment shall be from 12 months from this date.
    6. A copy of Resolution shall be published in the Asbury Park Press as required by law within 20 days after its passage.
    7. A certified copy of the Resolution, together with a copy of the proposal shall remain of file and be available for inspection.
    
    
    
12. To approve a Non-Fair and Open Resolution for a Provider of Environmental Services for the Underground Storage Tank as follows:
    WHEREAS, there exists a need for Environmental; and
    WHEREAS, N.J.S.A. 18A:18A-5 et seq requires any contract in which the amount exceeds the bid threshold be awarded by the Brick Township Board of Education by resolution at a public meeting;
    WHEREAS, N.J.S.A. 18A:18A-5a (1) states that the Board of Education shall in each instance state supporting reasons for its action in the resolution awarding each contract and shall forthwith cause to be printed once, in an official newspaper, a brief notice stating the nature, duration, service and amount of the contract, and that the resolution and contract are on file and available for public inspection in the Office of the Board of Education; and
    WHEREAS, N.J.A.C. 6A:23A-5.2 (a) 4 states Professional Service Contracts are to be issued in a deliberative and efficient manner such as through a Request for Proposal based on cost and other specified factors that ensures the District receives the highest quality services at a fair and competitive price.
    NOW THEREFORE BE IT RESOLVED, by the Brick Township Board of Education, as follows:
    1. That Brinkerhoff be and is hereby appointed by the Brick Township Board of Education to said position.
    2. This appointment is made without competitive bidding as a Professional Service under the provisions of the Local Public Contract Law because the services are to be performed by a recognized professional licensed and regulated by law and as a Non-Fair and Open contract in accordance with N.J.S.A. 19A:44A-20.26.
    3. The fee for services shall not exceed $15,535, as per the attached proposal:
    BRINKERHOFF
    4. The duration of this appointment shall be for twelve months from this date.
    5. A copy of this resolution shall be published in the Asbury Park Press required by law within twenty days after its passage.
    6. A certified copy of this resolution together with a copy of the proposal shall remain on file and be available for inspection. 
    
    
    
13. To accept with no appeal the State of New Jersey Department of Education PEC (Preliminary Eligible Cost) as the FEC (Final Eligible Cost) for the following projects, as attached:
    

    BTHS	BMHS	LRMS	VMMS
    DP	EHY	OSB	VMES
    WHW	LM	MIDS	HERB

    
    
    
    
    
    
    
14. To approve a Resolution to award bids for Cafeteria Products, as follows:
    WHEREAS, the bids were received and opened publicly on July 10, 2018, and
    BE IT RESOLVED that the Board of Education award the bids for Cafeteria Products and Cleaning Supplies, as follows: 
    

    VENDOR	ITEM PRICE LIST
    Penn Jersey Paper Company - $12,663.25	Cleaning Supplies
    Pechter's of Southern NJ LLC - $35,063.75	Bread Supplies
    Cream O Land Dairies - $138,704.83	Milk Supplies
    Central Poly Bag	Paper Supplies
    Penn Jersey Paper Company (Updated 07/11/18)	Paper Supplies

    
    
    
    
    
15. To approve a Resolution to award the bid for the Door Replacement Project for BTHS, BMHS, VMMS and MIDS, as follows:
    WHEREAS, the bids were opened and reviewed on July 10, 2018, as attached:
    DOOR REPLACEMENT BIDS
    BE IT RESOLVED, that the Brick Township Board of Education award the bid for the project listed above, as follows:
    

    VENDOR	BASE BID	ALTERNATE 1 Auditorium Doors	TOTAL
    Jersey Architectural Door	$104,917	$36,304	$141,221

    
    
    
    
    
16. To approve Petty Cash for the 2018-2019 school year, as follows:
    PETTY CASH 2018 2019
    
    
    
17. To ratify the acceptance of an increase in funding for 2017 2018 Chapter 193 as submitted by ESCNJ, as attached:
    CHAPTER 192 193
    
    
    
18. To approve an Agreement with Skrip's Classic Vending, as attached:
    SKRIPS CLASSIC VENDING
    
    
    
    

19. To approve a Resolution Authorizing a Bond Proposal to be submitted at the Annual School Election on November 6, 2018 for consideration by the Legally Qualified Voters of the School District, as follows:
    
    

    BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE TOWNSHIP OF BRICK IN THE COUNTY OF OCEAN, NEW JERSEY (with not less than a majority of the full membership of the Board concurring) AS FOLLOWS:

    1.                  It is hereby determined that a proposal shall be submitted for voter approval at the annual school district election to be held on November 6, 2018 between the hours of 6:00 a.m. and 8:00 p.m. as permitted and required by law. The form of the proposal shall read substantially as follows with such adjustments as may be provided by bond counsel:
    
    

    PROPOSAL

    The Board of Education of the Township of Brick in the County of Ocean, New Jersey is authorized: (a) to undertake security upgrades, renovations, alterations and improvements at Brick Township High School, Brick Memorial High School, Lake Riviera Middle School, Veterans Memorial Middle School, Drum Point Elementary School, Emma Havens Young Elementary School, Herbertsville Elementary School, Lanes Mill Elementary School, Midstreams Elementary School, Osbornville Elementary School, Veterans Memorial Elementary School and Warren H. Wolf Elementary School including all fixtures, furnishings, equipment, site work and related work; (b) to appropriate $12,580,000 for such purposes; and (c) to issue bonds of the school district in the principal amount of $12,580,000. 

    The final eligible costs of the projects approved by the Commissioner of Education are $12,580,000 (with $1,182,000 allocated to Brick Township High School, $1,162,000 allocated to Brick Memorial High School, $1,092,000 allocated to Lake Riviera Middle School, $2,230,000 allocated to Veterans Memorial Middle School, $1,512,000 allocated to Drum Point Elementary School, $415,000 allocated to Emma Havens Young Elementary School, $653,000 allocated to Herbertsville Elementary School, $1,512,000 allocated to Lanes Mill Elementary School, $341,000 allocated to Midstreams Elementary School, $1,179,000 allocated to Osbornville Elementary School, $1,037,000 allocated to Veterans Memorial Elementary School and $265,000 allocated to Warren H. Wolf Elementary School).  The proposed improvements include $0 for school construction elements in addition to the facilities efficiency standards developed by the Commissioner of Education or not otherwise eligible for State support pursuant to N.J.S.A. 18A:7G-5(g).  The State debt service aid percentage will equal 40% of the annual debt service due with respect to the final eligible costs of the projects. The Board of Education is authorized to transfer funds among the projects approved at this annual election. 

     

    2.         This Board of Education hereby approves and adopts the proposal set forth above, and, subject to the approval of the legal voters of the school district, hereby determines to carry out the improvements described therein (the “Projects”).

                3.         This Board of Education hereby acknowledges and confirms that in accordance with N.J.S.A. 18A:24-16 and 18A:24-17 a supplemental debt statement has been prepared by the chief financial officer of the Township of Brick (the “Township”), giving effect to the proposed authorization of bonds of the school district in the maximum amount of bonds authorized in the proposal.  The supplemental debt statement has been filed in the office of the Township Clerk and in the office of the Business Administrator/Board Secretary of this Board of Education prior to the adoption of the proposal and will be filed in the office of the Director of the Division of Local Government Services in the Department of Community Affairs prior to the date of the election.

                4.         The Business Administrator/Board Secretary is hereby authorized and directed to send a certified copy of the proposal to the County Clerk as required by N.J.S.A. 19:60-2, to request the County Clerk to submit the proposal to the voters at the annual school district election and to seek the assistance of the county officials and the municipal clerk in conducting the annual school district election.

                5.         The Board of Education hereby acknowledges receipt of the Preliminary Eligible Costs (PEC) letters for the Projects from the Department of Education.  The Board hereby elects to receive debt service aid pursuant to Section 9 of the Educational Facilities Construction and Financing Act, N.J.S.A. 18A:7G-1 et seq. (the “Act”).  The Board further agrees to accept the determination of the preliminary eligible costs as final eligible costs as set forth in the PEC letters by the Department of Education and not to appeal.  The Business Administrator/Board Secretary is authorized, if necessary, to notify the Department of Education of the Board’s election with respect to the eligible costs and its election to receive debt service aid.

                6.         NETTA Architects, the School District’s appointed architect for the Projects (the “Project Architect”), has heretofore been authorized and delegated the responsibility to prepare the plans and specifications for the Projects in consultation with and under the supervision of the Business Administrator/Board Secretary, who has heretofore been delegated the responsibility to work with the Project Architect for this purpose on behalf of the Board of Education, in accordance with the requirements of N.J.S.A. 18A:18A-16, and such authorizations and delegations are hereof reconfirmed.

                7.         The educational plans, where required, and the schematic plans for the construction of the Projects have heretofore been approved by this Board of Education, and such approval is hereby reconfirmed.

                8.  The Board President, the Superintendent of Schools, the Business Administrator/Board Secretary, the Project Architect, Bond Counsel and other appropriate representatives of the Board of Education (the “Board Representatives”) have heretofore been authorized, and such authorization is hereby reconfirmed, to submit the educational plans, where required, and the schematic plans for the Projects, together with such other information as may be required, to the State Department of Education for approval and to make application to the Commissioner of Education for approval of the educational plans, where required, the schematic plans and the Projects and, if necessary, any required amendment to the long-range facilities plan, in accordance with the requirements of the Act and N.J.A.C. 6A:26-2.1(f), 6A:26-2.3, 6A:26-3.1 and 6A:26-3.2.

                9.         The Board Representatives have heretofore been and are hereby further authorized and directed to submit the plans and any other required information to the Planning Board and the Department of Environmental Protection for review and comment, if necessary, and such authorization and direction are hereby reconfirmed.

                10.       This Board of Education hereby makes the following covenants and declarations with respect to obligations determined to be issued by the Business Administrator/Board Secretary through a public offering or private placement or through a conduit borrower on a tax-exempt basis.  The Board of Education hereby covenants that it will comply with any conditions subsequent imposed by the Internal Revenue Code of 1986, as amended (the “Code”), in order to preserve the exemption from taxation of interest on its bonds or notes if issued as tax exempt, including, if necessary, the requirement to rebate all net investment earnings on the gross proceeds above the yield on its bonds or notes.  The Business Administrator/Board Secretary is hereby authorized to act on behalf of the Board of Education to deem the obligations authorized herein as bank qualified for the purposes of Section 265 of the Code, when appropriate.  The Board of Education hereby declares the intent of the Board of Education to issue bonds or temporary notes in the amount not to exceed the amount set forth in the bond proposal approved by the voters as set forth in Section 1 and to use the proceeds to pay or to reimburse expenditures for the costs of the school capital projects authorized therein.  This resolution is a declaration of intent within the meaning and for purposes of Treasury Regulations §1.150-2 or any successor provisions of federal income tax law.

                11.       The Board Representatives are hereby authorized to take all steps necessary to implement this resolution.  Any actions authorized herein and taken prior hereto are hereby ratified.  The Business Administrator/Board Secretary is further authorized to act on behalf of the Board of Education to make such determinations required of the Board of Education for the conduct of the election as may become necessary.

                12.       This resolution shall take effect immediately.
    
    
    

20. To accept a Donation/Stipend from the Alliance to Save Energy for Warren H. Wolf Elementary School in the amount of $300.
    
    

21. To approve the rejection of Bids received on July 10, 2018 for the Cafeteria Bagel and Pizza bids.

1. To approve resignations for the 18-19 SY, as listed:
   
   

   NO.	EMPLOYEE	LOCATION/TITLE	EFFECTIVE	BRICK EXPERIENCE
   1	Blount, Felisha	EHYES/ Elementary School Teacher	08/31/18	7 years
   2	Kozlowski, Jillian	LRMS/ Special Education Teacher	09/01/18	13 years, 7 months

   
   
   
   
2. To ratify resignations for the 18-19 SY, as listed:
   
   

   NO.	EMPLOYEE	LOCATION/TITLE	EFFECTIVE	BRICK EXPERIENCE
   1	Monclova, Clifton	VMES/ Custodial Worker	07/06/18	1 year, 10 months
   2	Piscitelli, Saundra	BTHS/ Sign Language Teacher	07/01/18	10 months

   
   
   
3. To approve employment for the 18-19 SY, as listed: Updated 07/12/18
   
   

   NO.	EMPLOYEE	LOCATION/ TITLE	SALARY	EFFECTIVE
   1	Casale, Michelle	LRMS/ Special Education Mathematics	Step 4 MA $55,110	09/01/18
   2	Koehler, Ashley	VMES/ Elementary Grade 2	Step 1 BA $51,565	09/01/18
   3	McNichols, Meghan	EHYES/ Speech	Step 4 MA $55,110	09/01/18
   4	Ferrara, Stacie	BMHS Principal	$144,725 (to be pro-rated)	On or after 09/01/18

   
   
   
   
   
4. To approve changes in employment for the 18-19 SY, as attached:
    Changes in Employment
   
   
   
5. To approve transfers in employment for the 18-19 SY, as attached: Updated 07/12/18
    Transfers
   
   
6. To approve the BEST Staff for the 18-19 SY, as attached:
    BEST Staff
   
   
7. To ratify a Leave of Absence for the 17-18 SY, as listed:  Updated 07/12/18
   
   

   NO.	EMPLOYEE #	EFFECTIVE	PAY/BENEFITS
   1	5668	FMLA 06/07/18-06/30/18	w/o pay, w/benefits
   2	9184	FMLA 06/11/18-06/29/18	w/o pay, w/benefits
   3	5290	FMLA 06/15/18 (½ day)- 06/20/18	w/o pay, w/benefits

   
   
   
   
   
   
8. To ratify Leaves of Absence for the 18-19 SY, as listed:
   
   

   NO.	EMPLOYEE #	EFFECTIVE	PAY/BENEFITS
   1	5668	FMLA 07/01/18-07/25/18	w/o pay, w/benefits
   2	9217	NJFLA 07/01/18-07/13/18	w/o pay, w/benefits

   
   
9. To approve Event Workers for the 18-19 SY, as attached:
    BTHS/LRMS
    BMHS/VMMS
    Event Worker Fees
   
   
10. To approve Fall coaches for the 18-19 SY, as listed: Updated 07/11/18
    
    

    	School	Activity	Season	Position	Name	Stipend
    1	BMHS	Field Hockey	Fall	Head Coach	Villani,  Megan *	$8,625
    2	BMHS	Boys Soccer	Fall	Asst. Coach	Plancey, Stephen	$5,733
    3	BMHS	Boys Soccer	Fall	Asst. Coach	Richardson, Tyler *	$5,733
    4	BTHS	Volleyball	Fall	Asst. Coach	Puglisi, Timothy	$5,733

    * Out of District

    
    
11. To approve Volunteer Coaches for the 18-19 SY, as attached: Updated 07/12/18
     Volunteer Coaches
    
    
12. To approve a change in start date for Kristen Hanson, Director of Special Services, from on or after 07/01/18 to 07/30/18. 
    
    
    
13. To approve supplemental home instruction for the 18-19 SY, effective 07/13/18 through 08/31/18, as listed:
    

    	Employee	Title	Hours/Rate	Not to Exceed
    1	Joanne Clymore	Teacher	32 hrs @ $47 per hr	$1504.00

    
    
    
14.  To approve Paraprofessional Volunteer Coaches for the 18-19 SY, as listed: Updated 07/12/18
     Paraprofessional Volunteer Coaches
    
    
15. To ratify the approval of Karen Domogauer, Teacher Aide, and Pamela Tomi, Teacher Aide, for 1:1 placement from extra-curricular activity at $19 per hour for a combined 100 hours not to exceed $1,900 for the 18-19 SY, effective 07/02/18 through 12/1/18.
    
    
16. To ratify the resignation of FredJared Lucchetti as the Assistant Coach of Boys Soccer for BTHS, effective 07/05/18.
    
    
17. To ratify staff for the 18-19 SY, for Board Meeting Video Production at $49 per hour, including 1/2 hour for setup and 1/2 hour for breakdown, as listed:
    
    

    NO.	Employee Name
    1	Gfroehrer, James
    2	Ferster, Richard
    3	Molawka, Andrew
    4	Moussette, James
    5	Kubiak, David

    
    
18. To ratify staff for Professional Development/Curriculum Work for June 2018 using Title II Funds, at $105 per day not to exceed the number of days listed, as attached: Updated 07/12/18
     June PD Title II Funds
    
    
    
19. To approve staff for Professional Development/Curriculum Work for July and August 2018 pending ESSA funds, using District or Title II Funds, at $105 per day not to exceed the number of days listed, as attached: Updated 07/12/18
     July PD District Funds
     July PD Title II Funds
     August PD Title II Funds
     STEM Camp District & Title II Funds
    
    
20. To change Amanda Gutman, BTHS Asst Coach Fall Cheer with a stipend of $3,540 to BTHS Head Coach Fall Cheer with a stipend of $4,382 for the 18-19 SY, effective 07/13/18.
    
    
21. To ratify a Black Seal License stipend of $525 for Joseph Romeo, Custodial Worker, for the 18-19 SY, effective 07/01/18. Added 07/12/18
    
    
22. To correct the approval of NCLB Jump Start Nurses for the 18-19 SY, as attached:  Added 07/12/18
     Title I
     Title III
    
    
23. To approve the change in retirement date of Dr. Richard Caldes from 09/01/18 to 10/01/18. Added 07/12/18
    
    

1. To approve on First Reading Policies, as attached:
   6173 Home Instruction
   
   
   
2. To approve and adopt on Second Reading Policies, as attached: Updated 07/11/18
   

   6142.10 Internet Safety	6145.3 Publications	6153 Field Trips	6154 Homework Makeup Work	6161.2 Complaints Regarding Instructional Materials	6162.5 Research
   6164.1 Intervention and Referral Services for General Education Pupils	6161.4 Child Study Team	6171 Special Instructional Programs	6171.2 Gifted and Talented	6172 Alternative Education Programs	6178 Early Childhood Education Preschool